905.1 - Community Use of School District Facilities & Equipment
905.1 - Community Use of School District Facilities & EquipmentSchool district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" will include organizations, groups and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays. The district follows procedures listed in policy 804.4, Security Measures, for visitors to buildings.
Entities that wish to use school district facilities or equipment must apply at the school office. It is the responsibility of the building principal to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations It is the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.
Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.
Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.
Sponsored ICN user’s mission must be consistent with the mission of the school district. Costs associated with the use of the ICN will be passed on by the school district to the sponsored user.
Authorized users of the ICN will ensure their use of the ICN is consistent with their written mission. The ICN will not be used for profit making ventures. Authorized users may not resell time on the ICN. Entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming must follow the state scheduling requirements. It is recommended that entities that wish to use the school district’s ICN classroom to originate, receive, or broadcast programming, contact the school district’s ICN scheduler’s office to inform them of their needs.
It is the responsibility of the entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming in compliance with the law regarding authorized use of and content of the programming on the ICN. The school district assumes no responsibility or liability for entities using the ICN classroom in violation of the law, the authorized user’s mission or school district policy and its supporting administrative regulations. The school district reserves the right to charge all costs, including attorney fees, that may arise to the entity for the entity’s failure to comply with the law or school district policy and it’s supporting administrative regulations.
The board may allow entities, such as the Boy and Girl Scouts, 4-H and other non-profit organizations within the school district, to use the school district facilities and equipment without charge. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.
It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.
Legal Reference: | Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11. |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 123.46 | Consumption/Intoxication in Public |
Iowa Code § 276 | Community Education |
Iowa Code § 278.1 | Power of Electors |
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 297 | School Houses/Sites |
Iowa Code § 8D | ICN |
Cross References
Code | Description |
---|---|
705.04 | Expenditures for a Public Purpose |
705.04-R(1) | Expenditures for a Public Purpose - Use of Public Funds Regulation |
905.02 | Nicotine/Tobacco-Free Environment |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
905.1R1 - Community Use of District Facilities/Equipment Regulation
905.1R1 - Community Use of District Facilities/Equipment Regulation- Alcoholic beverages will not be brought to or consumed on school grounds.
- Use of tobacco is prohibited in school district facilities, grounds and vehicles.
- After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site, or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.
- Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.
- A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.
I.C. Iowa Code | Description |
---|---|
Iowa Code § 123.46 | Consumption/Intoxication in Public |
Iowa Code § 276 | Community Education |
Iowa Code § 278.1 | Power of Electors |
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 297 | School Houses/Sites |
Iowa Code § 8D | ICN |
Cross References
Code | Description |
---|---|
705.04 | Expenditures for a Public Purpose |
705.04-R(1) | Expenditures for a Public Purpose - Use of Public Funds Regulation |
905.02 | Nicotine/Tobacco-Free Environment |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
905.1R2 - Community Use of District Buildings/Sites/Equipment Fees
905.1R2 - Community Use of District Buildings/Sites/Equipment FeesRates for Use of Buildings and Sites:
- Elementary school gym (first two hours) $20
- Elementary school gym with kitchen (first two hours) $40
- Middle school gym (first two hours) $30
- Middle school kitchen and lunch room (two hours) $30
- High school gym (two hours) $45
- High school lunch room $25
- For each additional hour or fraction thereof $15
- For providing chairs and/or tables for meetings $20
- Custodial charges $10 per hour
- ICN classroom per hour $12.50
In addition to paying the above fees, other than entities using the ICN classroom, each entity must make arrangements with the school district to have adequate custodial and supervisory services. Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage.
Rates for Use of Equipment:
- VCR/DVD (one-half day) $10
- Overhead projector (one-half day) $10
The ICN is a statewide telecommunications network designed primarily to enhance learning opportunities for students, employees and board members. The school district recognizes that it is not the only authorized user of the ICN and other users will frequently be using the school district's ICN facilities. Sponsored and authorized users of the ICN must comply with state and federal law in using the ICN.
The high school principal is responsible for coordinating ICN classroom use. Requests for use of the ICN classroom by employees for the educational program are filed with the high school principal.
It is the responsibility of the entity using the ICN classroom to comply with the requirements of the law and school district policy and its supporting administrative regulations.
- The ICN is a limited access network and sponsored or authorized users cannot use the system for profit making ventures.
- The use must be consistent with the mission of the sponsored or authorized user.
- Users cannot resell time on the ICN.
- Sponsored and authorized users are responsible for compliance with the Americans with Disabilities Act and Iowa Civil Rights Act. Sponsored and authorized users are responsible for making the necessary accommodations and are responsible for obtaining and paying for needed interpreters or interpretive equipment.
- Sponsored and authorized users are required to stay within the ICN classroom and use the most direct route to the ICN classroom. Other school district facilities, sites, areas in a the school district building or equipment are off limits to the authorized users.*
- The charge for use of the ICN room is $12.50,
- The ICN will be available is Monday through Friday, 7:00 a.m. to 10:30 p.m. and Saturday, 8:00 a.m. to 4:00 p.m.
- The sponsored or authorized user is responsible for all site and site usage charges.
- A school district employee will be present in the school district facility while the ICN is in use.*
- Food and drink are not permitted in the ICN room.*
- First time use of the ICN will require prior training and should be organized through the school district ICN scheduler the high school principal’s office.
- Use or transmission of copyrighted material, without prior approval of the copyright holder, is strictly prohibited. Appropriate use of the copyrighted material is the responsibility of the sponsored or authorized user, not the school district.*
- The school district reserves the right to amend these rules as necessary to reflect the ICN's usage and changes at the state or federal level.*
- The school district reserves the right to charge all costs, including attorneys' fees, that may arise to the authorized user for the sponsored or authorized user's failure to comply with the law, board policy and administrative regulations.*
*Items with an asterisk are not legal requirements but are items that should be considered when writing an ICN room usage regulation.
I.C. Iowa Code | Description |
---|---|
Iowa Code § 123.46 | Consumption/Intoxication in Public |
Iowa Code § 276 | Community Education |
Iowa Code § 278.1 | Power of Electors |
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 297 | School Houses/Sites |
Iowa Code § 8D | ICN |
Cross References
Code | Description |
---|---|
705.04 | Expenditures for a Public Purpose |
705.04-R(1) | Expenditures for a Public Purpose - Use of Public Funds Regulation |
905.02 | Nicotine/Tobacco-Free Environment |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
905.EH1 Community Use of District Buildings/Sites/Equipment
905.EH1 Community Use of District Buildings/Sites/EquipmentCOMMUNITY USE OF DISTRICT BUILDINGS/SITES/EQUIPMENT APPLICATION Code No. 905.EH1
The undersigned entity makes application for the use of the school district facility or equipment as designated below. The entity will provide police protection at its own expense, if necessary, to maintain order and to properly protect the building, site, or equipment. Police protection is required when admission is charged.
Please refer to Policy 905.01 to determine the proper use of school facilities and equipment. The entity is responsible for complying with the law, board policy and the administrative regulations.
The entity must provide an Indemnity and Liability Insurance Agreement, Policy 905.1E2, prior to use of the school district buildings, sites, or equipment.
Building/Site/Equipment Date
Purpose Hours
Gymnasium Classroom
Seating Scoreboard ICN
Public Address System Computer Lab
Employee Other
Total Fee
Name of entity making application:
Name of person making application
Address: Phone:
(Signature of Applicant) (Date)