900 - SCHOOL DISTRICT & COMMUNITY RELATIONS
900 - SCHOOL DISTRICT & COMMUNITY RELATIONS Jen@iowaschool… Mon, 04/04/2022 - 20:38900 - Principles and Objectives for Community Relations
900 - Principles and Objectives for Community RelationsSuccessful education programs require the support of the school district community. The board addresses the importance of the role of the school district community in the school district in this series of the policy manual. The board recognizes this support is dependent on the school district community's understanding of participation in the efforts, goals, problems and programs of the school district.
In this section, the board sets out its policies defining its relationship with the school district community. In striving to obtain the support of the school district community, the board will:
- Provide access to school district records;
- Inform the school district community of the school district's goals, objectives, achievements, and needs;
- Invite the input of the school district community; and,
- Encourage cooperation between the school district and the school district community.
Cross References
Code | Description |
---|---|
208 | Ad Hoc Committees |
208-E(1) | Ad Hoc Committees - Exhibit |
508.02 | Open Night |
711.06 | Transportation of Nonschool Groups (I & II) |
Approved: 02/20/23 Reviewed: 2/20/23 Revised: 06/16/14
901 - Public Examination of School District Records
901 - Public Examination of School District RecordsPublic records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 9:00 a.m. - 12:00 p.m. and 1:00 p.m.-4:00 p.m. Monday through Friday, except for holidays and recesses. Due to vacation and cleaning schedules, citizens should call ahead during the summer months.
Persons wishing to view the school district's public records will contact the board secretary and make arrangements for the viewing. The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.
Persons may request copies of public records by telephone or in writing, including electronically. The school district may require pre-payment of the costs prior to copy and mailing. Persons wanting copies may be assessed a fee for the copy. Persons wanting compilation of information may be assessed a fee for the time of the employee to compile the requested information. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.
Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:
- Security procedures
- Emergency preparedness procedures
- Evacuation procedures
- Security codes and passwords
It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.
I.C. Iowa Code | Description |
---|---|
Iowa Code § 21.4 | Public Notice |
Iowa Code § 22.7 | Confidential Records |
Iowa Code § 291.6 | Board Officers - Duties of Secretary |
Cross References
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
902 - Press, Radio and Television News Media
902 - Press, Radio and Television News Media Jen@iowaschool… Sat, 04/09/2022 - 13:46902.1 - News Media Relations
902.1 - News Media RelationsThe board recognizes the value of and supports open, fair and honest communication with the news media. The board will maintain a cooperative relationship with the news media. As part of this cooperative relationship, the board and the media will develop a means for sharing information while respecting each party's limitations.
Members of the news media are encouraged and welcome to attend open board meetings. The board president is the spokesperson for the board, and the superintendent is the spokesperson for the school district. It is the responsibility of the board president and superintendent to respond to inquiries from the news media about the school district.
Members of the news media seeking information about the school district will direct their inquiries to the superintendent. The superintendent will accurately and objectively provide the facts and board positions in response to inquiries from the news media about the school district.
Legal Reference: | Iowa Code §§ 21.4; 22; 279.8. |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 21.4 | Public Notice |
Iowa Code § 22 | Open Records |
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Cross References
Code | Description |
---|---|
901 | Public Examination of School District Records |
902.04 | Live Broadcast or Recording |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
902.2 - News Conferences and Interviews
902.2 - News Conferences and InterviewsThe superintendent, on behalf of the board and the school district, may hold a news conference or respond to a request for an interview with the news media.
The superintendent will respond accurately, openly, honestly, and objectively to inquiries from the news media about the school district.
News conferences and interviews planned or pre-arranged for school district activities will include the board and the superintendent. News conferences for issues requiring an immediate response may be held by the superintendent. It is within the discretion of the superintendent to determine whether a news conference or interview is held to provide an immediate response to an issue.
It is the responsibility of the superintendent to keep the board apprised of news conferences and interviews.
Legal Reference: | Iowa Code §§ 21.4; 22; 279.8. |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 21.4 | Public Notice |
Iowa Code § 22 | Open Records |
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Cross References
Code | Description |
---|---|
502.09 | Interviews of Students by Outside Agencies |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
902.3 - News Releases
902.3 - News ReleasesThe superintendent will determine when a news release about internal school district and board matters will be issued. In making this determination, the superintendent will strive to keep the media and the school district community accurately and objectively informed. Further, the superintendent will strive to create and maintain a positive image for the school district. It is the responsibility of the superintendent to approve news releases originating within the school district
prior to their release.
News releases will be prepared and disseminated to news media in the school district community.
Questions about news releases will be directed to the superintendent.
Legal Reference: | Widmer v. Reitzler, 182 N.W.2d 177 (Iowa 1970). Dobrovolny v. Reinhardt, 173 N.W.2d 837 (Iowa 1970). Iowa Code §§ 21.4; 22.2. |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 21.4 | Public Notice |
Iowa Code § 22.2 | Public Records - Right to Examine |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
902.4 - Live Broadcast or Videotaping
902.4 - Live Broadcast or VideotapingIndividuals may broadcast or videotape public school district events, including open board meetings, as long as it does not interfere with or disrupt the school district event and it does not create an undue burden in adapting the buildings and sites to accommodate the request.
It is within the discretion of the superintendent to determine whether the request is unduly burdensome and whether the broadcast or videotaping will interfere with or disrupt the school district event.
Videotaping of classroom activities will be allowed at the discretion of the superintendent. Parents will be notified prior to videotaping of classroom activities.
It is the responsibility of the superintendent to develop administrative regulations outlining the procedures for making the request and the rules for operation if the request is granted.
Legal Reference: | Iowa Code §§ 21.4, .7; 22; 279.8. |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 21.4 | Public Notice |
Iowa Code § 22 | Open Records |
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 21.7 | Rules of Conduct at Meetings |
Cross References
Code | Description |
---|---|
506.02 | Student Directory Information |
506.02-R(1) | Student Directory Information - Use of Directory Information |
506.02-EH(1) | Student Directory Information - Authorization for Releasing Student Directory Information |
902.01 | News Media Relations |
903.03 | Visitors to School District Buildings & Sites |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
903 - Public Participation in the School District
903 - Public Participation in the School District Jen@iowaschool… Sat, 04/09/2022 - 13:48903.1 - School-Community Group
903.1 - School-Community GroupThe board values the participation and the support of school district-community groups, including, but not limited to, the booster club and parent-teacher associations, which strive for the betterment of the school district and the education program. The board will work closely with these groups.
Prior to any purchase of, or fundraising for, the purchase of goods or services for the school district, the group will confer with the superintendent to assist the group in purchasing goods or services to meet the school district's needs.
Funds raised by these groups for the school district may be kept as part of the accounts of the school district.
It is the responsibility of the building principal to be the liaison with the school district community groups affiliated with the building principal's attendance center.
Legal Reference: | Iowa Code §§ 279.8 |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
903.2 - Community Resource Persons and Volunteers
903.2 - Community Resource Persons and VolunteersThe board recognizes the valuable resource it has in the members of the school district community. When possible and in concert with the education program, members of the school district community may be asked to make presentations to the students or to assist employees in duties other than teaching. The school district may officially recognize the contributions made by volunteers. The district follows procedures listed in policy 804.4, Security Measures, for visitors to classrooms and buildings.
Recruitment, training, utilization, and the maintenance of records for the purposes of insurance coverage and/or recognition of school district volunteers is the responsibility of the superintendent.
Volunteers within the district are held to the same high standards of behavior as school employees and will be subject to background checks prior to interacting with the students in a volunteer capacity. It is the responsibility of the superintendent or superintendent's designee to create regulations necessary to carry out this policy.
Legal Reference: | Iowa Code §§ 279.8; 670. |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 670 | Tort Liability of Gov't Subdivisions |
Cross References
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 02/20/23
903.3 - Visitors to School District Buildings & Sites
903.3 - Visitors to School District Buildings & SitesThe board welcomes the interest of parents and other members of the school district community and invites them to visit the school buildings and sites.Visitors, which include persons other than employees or students, must notify the principal of their presence in the facility upon arrival.
Persons who wish to visit a classroom while school is in session are asked to notify the principal and obtain approval from the principal prior to the visit so appropriate arrangements can be made and so class disruption can be minimized. Teachers and other employees will not take time from their duties to discuss matters with visitors.
Visitors will conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending school events. Visitors failing to conduct themselves accordingly may be asked to leave the premises.
It is the responsibility of employees to report inappropriate conduct. It is the responsibility of the superintendent and principals to take the action necessary to cease the inappropriate conduct. If the superintendent or principals are not available, a school district employee will act to cease the inappropriate conduct.
Legal Reference: | Iowa Code §§ 279.8; 716.7. |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 716.7 | Trespass - Defined |
Cross References
Code | Description |
---|---|
902.04 | Live Broadcast or Recording |
903.02 | Community Resource Persons and Volunteers |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 02/20/23
903.4 - Public Conduct on School Premises
903.4 - Public Conduct on School PremisesThe board expects that students, employees and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline and model fairness, equity and respect. Individuals violating this policy will be subject to discipline. Students will be discipline consistent with other student conduct policies. Employees will be disciplined consistent with employee discipline policies and laws. Others will be subject to discipline according to this policy.
Individuals are permitted to attend school sponsored or approved activities or visit the school building only as guests of the school district, and, accordingly as a condition of such permission, they must comply with the school district's rules and policies. Individuals will not be allowed to interfere with the education program, enjoyment of the students participating, other individuals or with the performance of employees and officials supervising the school sponsored or approved activity. Individuals, like the student participants, are expected to display mature behavior and sportsmanship. The failure of individuals to do so is not only disruptive but embarrassing to the students, the school district and the entire community.
To protect the rights of students to participate in the education program, or activities without fear of interference, and to permit the employees or sponsors and officials of sponsored or approved activities to perform their duties without interference, the following provisions are in effect:
- Abusive, verbal or physical conduct of individuals directed at students, employees, officials or sponsors of sponsored or approved activities or at other individuals will not be tolerated.
- Verbal or physical conduct of individuals that interferes with the performance of students, employees, officials or sponsors of sponsored or approved activities will not be tolerated.
- The use of vulgar, obscene or demeaning expression directed at students, employees, officials or sponsors participating in a sponsored or approved activity or at other individuals will not be tolerated.
If an individual becomes physically or verbally abusive, uses vulgar, obscene or demeaning expressions, or in any way interrupts an activity, the individual may be removed from the event by the individual in charge of the event and the superintendent may recommend the exclusion of the individual from the school buildings or from future sponsored or approved activities. (The Heart of Iowa Activity Conference has approved this policy for conference-wide implementation.)
Individuals removed from school premises have the ability to follow the board's chain of command and complaint policies should they choose to do so. The exclusion is in effect should the individual choose to appeal the decision of the superintendent. The term "individual" as used in the policy also includes students and employees.
If an individual has been notified of exclusion and thereafter tries to enter a school building or attends a sponsored or approved activity, the individual will be advised that his/her attendance will result in prosecution. The school district may obtain a court order for permanent exclusion from the school building or from future sponsored or approved activities.
Legal Reference: | Iowa Code §§ 279.8, .66; 716.7. |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 279.66 | Directors - Powers and Duties - Personal Conduct Standards |
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 716.7 | Trespass - Defined |
Cross References
Code | Description |
---|---|
205 | Board Member Liability |
802.06 | Vandalism |
905.02 | Nicotine/Tobacco-Free Environment |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 02/20/23
903.5 - Distribution of Materials
903.5 - Distribution of MaterialsThe board recognizes that students, employees, parents or citizens may want to distribute materials within the school district that are non-curricular. Non-curricular materials to be distributed must be approved by the building principal and meet certain standards prior to their distribution.
It is the responsibility of the superintendent, in conjunction with the building principals to draft administrative regulations regarding this policy.
Legal Reference: | U.S. Const. amend. I. Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988). Bethel School District v. Fraser, 478 U.S. 675 (1986). New Jersey v. T.L.O., 469 U.S. 325 (1985). Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969). Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987). Iowa Code §§ 279.8; 280.22. |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 280.22 | Student Exercise of Free Expression |
U.S. Supreme Court | Description |
---|---|
393 U.S. 503 | Tinker v Des Moines Ind. Comm. Sch. Dist. (1969) |
469 U.S. 325 | New Jersey T.L.O |
478 U.S. 675 | Bethel School District v Fraser (1986) |
484 U.S. 260 | Hazelwood School District v Kuhlmeier (1988) |
Cross References
Code | Description |
---|---|
502.03 | Student Expression and Student Publications Code |
502.03-R(1) | Student Expression and Student Publications Code - Regulation |
503.01 | Student Conduct |
503.01-R(1) | Student Conduct - Regulation |
603.09 | Academic Freedom |
603.09-R(1) | Academic Freedom - Teaching Controversial Issues |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 02/20/23
903.5R1 - Distribution of Materials Regulation
903.5R1 - Distribution of Materials RegulationI. Guidelines.
Individuals, including students, may have the right to distribute on school premises, at reasonable times and places, unofficial written material, petitions, buttons, badges or other insignia, except expression which:
- is obscene to minors;
- is libelous;
- contains indecent, vulgar, profane or lewd language;
- advertises any product or service not permitted to minors by law;
- constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g., threats of violence, defamation of character or of a person's race, religion, gender, disability, age or ethnic origin);
- presents a clear and present likelihood that, either because of its content or the manner of distribution, it will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities, will cause the commission of unlawful acts or the violation of lawful school regulations.
Distribution on school premises of material in categories (1) through (4) to any student is prohibited. Distribution on school premises of material in categories (5) and (6) to a substantial number of students is prohibited.
II. Procedures.
Anyone wishing to distribute unofficial written material must first submit for approval a copy of the material to the building principal at least twenty-four hours in advance of desired distribution time, together with the following information:
- Name and phone number of the person submitting request and, if a student, the homeroom number;
- Date(s) and time(s) of day of intended display or distribution;
- Location where material will be displayed or distributed;
- The grade(s) of students to whom the display or distribution is intended.
Within twenty-four hours of submission, the principal will render a decision whether the material violates the guidelines in subsection I or the time, place and manner restrictions in subsection III of this policy. In the event that permission to distribute the material is denied, the person submitting the request should be informed in writing of the reasons for the denial. Permission to distribute material does not imply approval of its contents by either the school, the administration, the board or the individual reviewing the material submitted.
If the person submitting the request does not receive a response within twenty-four hours of submission, the person will contact the building principal's office to verify that the lack of response was not due to an inability to locate the person. If the person has made this verification and there is no response to the request, the material may be distributed in accordance with the time, place and manner provisions in subsection III.
If the person is dissatisfied with the decision of the principal, the person may submit a written request for appeal to the superintendent. If the person does not receive a response within three school days of submitting the appeal, the person will contact the superintendent to verify that the lack of response is not due to an inability to locate the person. If the person has made this verification and there is no response to the appeal, the material may be distributed in accordance with the time, place and manner provisions in subsection III.
At every level of the process the person submitting the request will have the right to appear and present the reasons, supported by relevant witnesses and material, as to why distribution of the written material is appropriate. Permission to distribute material does not imply approval of its contents by either the school district, the board, the administration or the individual reviewing the material submitted.
III. Time, place and manner of distribution.
The distribution of written material is prohibited when it blocks the safe flow of traffic within corridors and entrance ways of the school or otherwise disrupts school activities. The distribution of unofficial material is limited to a reasonable time, place and manner as
follows:
- The material will be distributed from a table set up for the purpose in a location designated by the principal, which location will not block the safe flow of traffic or block the corridors or entrance ways, but which will give reasonable access to students.
- The material will be distributed either before and/or after the regular instructional day.
- No written material may be distributed during and at the place of a normal school activity if it is reasonably likely to cause a material and substantial disruption of that activity.
IV. Definitions.
The following definitions apply to the following terms used in this policy:
1. "Obscene to minors" is defined as:
- The average person, applying contemporary community standards, would find that the written material, taken as a whole, appeals to the prurient interest of minors of the age to whom distribution is requested;
- The material depicts or describes, in a manner that is patently offensive to prevailing standards in the adult community concerning how such conduct should be presented to minors of the age to whom distribution is requested, sexual conduct such as intimate sexual acts (normal or perverted), masturbation, excretory functions, and lewd exhibition of the genitals; and
- The material, taken as a whole, lacks serious literary, artistic, political or scientific value for minors.
2. "Minor" means any person under the age of eighteen.
3. "Material and substantial disruption" of a normal school activity is defined as follows:
- Where the normal school activity is an educational program of the district for which student attendance is compulsory, "material and substantial disruption" is defined as any disruption which interferes with or impedes the implementation of that program.
- Where the normal school activity is voluntary in nature (including, without limitation, school athletic events, school plays and concerts, and lunch periods), "material and substantial disruption" is defined as student rioting, unlawful seizures of property, widespread shouting or boisterous demonstration, sit-in, stand-in, walk-out, or other related forms of activity.
- In order for expression to be considered disruptive, there must exist specific facts upon which the likelihood of disruption can be forecasted including past experience in the school, current events influencing student activities and behavior, and instances of actual or threatened disruption relating to the written material in question.
4. "School activities" means any activity of students sponsored by the school and includes, by way of example but not limited to, classroom work, library activities, physical education classes, official assemblies and other similar gatherings, school athletic contests, band concerts, school plays and in-school lunch periods.
5. "Unofficial" written material includes all written material except school newspapers, literary magazines, yearbooks, and other publications funded and/or sponsored or authorized by the school. Examples include leaflets, brochures, flyers, petitions, placards and underground newspapers, whether written by students or others.
6. "Libelous" is a false and unprivileged statement about a specific individual that tends to harm the individual's reputation or to lower him/her in the esteem of the community.
7. "Distribution" means circulation or dissemination of written material by means of handing out free copies, selling or offering copies for sale and accepting donations for copies. It includes displaying written material in areas of the school which are generally frequented by students.
V. Disciplinary action.
Distribution by any student of unofficial written material prohibited in subsection I or in violation of subsection III may be halted, and students may be subject to discipline including suspension and expulsion. Any other party violating this policy may be requested to leave the school property immediately and, if necessary, local law enforcement officials will be called.
VI. Notice of policy to students.
A copy of this policy will be published in student handbooks and posted conspicuously in school buildings.
I.C. Iowa Code | Description |
---|---|
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 280.22 | Student Exercise of Free Expression |
U.S. Supreme Court | Description |
---|---|
393 U.S. 503 | Tinker v Des Moines Ind. Comm. Sch. Dist. (1969) |
469 U.S. 325 | New Jersey T.L.O |
478 U.S. 675 | Bethel School District v Fraser (1986) |
484 U.S. 260 | Hazelwood School District v Kuhlmeier (1988) |
Cross References
Code | Description |
---|---|
502.03 | Student Expression and Student Publications Code |
502.03-R(1) | Student Expression and Student Publications Code - Regulation |
503.01 | Student Conduct |
503.01-R(1) | Student Conduct - Regulation |
603.09 | Academic Freedom |
603.09-R(1) | Academic Freedom - Teaching Controversial Issues |
Approved: 02/20/23 Reviewed:02/20/23 Revised:02/20/23
904 - Community Activities Involving Students
904 - Community Activities Involving Students Jen@iowaschool… Sat, 04/09/2022 - 13:49904.1 - Transporting Students in Private Vehicles
904.1 - Transporting Students in Private VehiclesGenerally, transporting students for school purposes is done in a vehicle owned by the school district and driven by a school bus driver. Students may be transported in private vehicles for school purposes. It is within the discretion of the superintendent to determine when this is appropriate.
Individuals transporting students for school purposes in private vehicles must have the permission of the superintendent. Prior to transporting student in private vehicles, the district may require the following:
The vehicle used to transport the student(s) is in good condition and meets all applicable safety requirements; The driver transporting the student(s) possesses a valid drivers' license; Proof of insurance has been supplied to the superintendent and the insurance satisfies the minimum coverage requirements for driving personal vehicles in the State of Iowa; and The parents of the student(s) have given written permission to the superintendent.
The school district assumes no responsibility for those students who have not received the approval of the superintendent and who ride in private vehicles for school purposes. If transportation is not provided by the school district or if transportation provided by the school district is declined by the student or parent/guardian, then the responsibility and corresponding liability for transportation for school purposes shall rest solely with the student and parent/guardian.
This policy statement applies to transportation of students for school purposes in addition to transporting students to and from their designated attendance center. It is the responsibility of the superintendent to develop administrative regulations regarding this policy.
Legal Reference: | Iowa Code §§ 279.8; 285; 321. 281 I.A.C. 43. |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 285 | Transportation Aid |
Iowa Code § 321 | Motor Vehicles |
Cross References
Code | Description |
---|---|
401.07 | Employee Travel Compensation |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 02/20/23
904.2 - Advertising and Promotion
904.2 - Advertising and PromotionThe use of students, the school district name, or its buildings and sites for advertising and promoting products and/or services of entities and organizations operating for a profit is disallowed. Nonprofit entities and organizations may be allowed to use students, the school district name, or its buildings and sites if the purpose is educationally related and prior approval has been obtained from the board.
Legal Reference: | Iowa Code § 279.8 |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Cross References
Code | Description |
---|---|
504.05 | Student Fund Raising |
504.05-R(1) | Student Fund Raising |
704.06 | Online Fundraising Campaigns/Crowdfunding |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
905 - Use of School District Facilities and Equipment
905 - Use of School District Facilities and Equipment Jen@iowaschool… Sat, 04/09/2022 - 13:51905.1 - Community Use of School District Facilities & Equipment
905.1 - Community Use of School District Facilities & EquipmentSchool district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" will include organizations, groups and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays. The district follows procedures listed in policy 804.4, Security Measures, for visitors to buildings.
Entities that wish to use school district facilities or equipment must apply at the school office. It is the responsibility of the building principal to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations It is the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.
Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.
Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.
Sponsored ICN user’s mission must be consistent with the mission of the school district. Costs associated with the use of the ICN will be passed on by the school district to the sponsored user.
Authorized users of the ICN will ensure their use of the ICN is consistent with their written mission. The ICN will not be used for profit making ventures. Authorized users may not resell time on the ICN. Entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming must follow the state scheduling requirements. It is recommended that entities that wish to use the school district’s ICN classroom to originate, receive, or broadcast programming, contact the school district’s ICN scheduler’s office to inform them of their needs.
It is the responsibility of the entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming in compliance with the law regarding authorized use of and content of the programming on the ICN. The school district assumes no responsibility or liability for entities using the ICN classroom in violation of the law, the authorized user’s mission or school district policy and its supporting administrative regulations. The school district reserves the right to charge all costs, including attorney fees, that may arise to the entity for the entity’s failure to comply with the law or school district policy and it’s supporting administrative regulations.
The board may allow entities, such as the Boy and Girl Scouts, 4-H and other non-profit organizations within the school district, to use the school district facilities and equipment without charge. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.
It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.
Legal Reference: | Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11. |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 123.46 | Consumption/Intoxication in Public |
Iowa Code § 276 | Community Education |
Iowa Code § 278.1 | Power of Electors |
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 297 | School Houses/Sites |
Iowa Code § 8D | ICN |
Cross References
Code | Description |
---|---|
705.04 | Expenditures for a Public Purpose |
705.04-R(1) | Expenditures for a Public Purpose - Use of Public Funds Regulation |
905.02 | Nicotine/Tobacco-Free Environment |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
905.1R1 - Community Use of District Facilities/Equipment Regulation
905.1R1 - Community Use of District Facilities/Equipment Regulation- Alcoholic beverages will not be brought to or consumed on school grounds.
- Use of tobacco is prohibited in school district facilities, grounds and vehicles.
- After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site, or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.
- Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.
- A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.
I.C. Iowa Code | Description |
---|---|
Iowa Code § 123.46 | Consumption/Intoxication in Public |
Iowa Code § 276 | Community Education |
Iowa Code § 278.1 | Power of Electors |
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 297 | School Houses/Sites |
Iowa Code § 8D | ICN |
Cross References
Code | Description |
---|---|
705.04 | Expenditures for a Public Purpose |
705.04-R(1) | Expenditures for a Public Purpose - Use of Public Funds Regulation |
905.02 | Nicotine/Tobacco-Free Environment |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
905.1R2 - Community Use of District Buildings/Sites/Equipment Fees
905.1R2 - Community Use of District Buildings/Sites/Equipment FeesRates for Use of Buildings and Sites:
- Elementary school gym (first two hours) $20
- Elementary school gym with kitchen (first two hours) $40
- Middle school gym (first two hours) $30
- Middle school kitchen and lunch room (two hours) $30
- High school gym (two hours) $45
- High school lunch room $25
- For each additional hour or fraction thereof $15
- For providing chairs and/or tables for meetings $20
- Custodial charges $10 per hour
- ICN classroom per hour $12.50
In addition to paying the above fees, other than entities using the ICN classroom, each entity must make arrangements with the school district to have adequate custodial and supervisory services. Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage.
Rates for Use of Equipment:
- VCR/DVD (one-half day) $10
- Overhead projector (one-half day) $10
The ICN is a statewide telecommunications network designed primarily to enhance learning opportunities for students, employees and board members. The school district recognizes that it is not the only authorized user of the ICN and other users will frequently be using the school district's ICN facilities. Sponsored and authorized users of the ICN must comply with state and federal law in using the ICN.
The high school principal is responsible for coordinating ICN classroom use. Requests for use of the ICN classroom by employees for the educational program are filed with the high school principal.
It is the responsibility of the entity using the ICN classroom to comply with the requirements of the law and school district policy and its supporting administrative regulations.
- The ICN is a limited access network and sponsored or authorized users cannot use the system for profit making ventures.
- The use must be consistent with the mission of the sponsored or authorized user.
- Users cannot resell time on the ICN.
- Sponsored and authorized users are responsible for compliance with the Americans with Disabilities Act and Iowa Civil Rights Act. Sponsored and authorized users are responsible for making the necessary accommodations and are responsible for obtaining and paying for needed interpreters or interpretive equipment.
- Sponsored and authorized users are required to stay within the ICN classroom and use the most direct route to the ICN classroom. Other school district facilities, sites, areas in a the school district building or equipment are off limits to the authorized users.*
- The charge for use of the ICN room is $12.50,
- The ICN will be available is Monday through Friday, 7:00 a.m. to 10:30 p.m. and Saturday, 8:00 a.m. to 4:00 p.m.
- The sponsored or authorized user is responsible for all site and site usage charges.
- A school district employee will be present in the school district facility while the ICN is in use.*
- Food and drink are not permitted in the ICN room.*
- First time use of the ICN will require prior training and should be organized through the school district ICN scheduler the high school principal’s office.
- Use or transmission of copyrighted material, without prior approval of the copyright holder, is strictly prohibited. Appropriate use of the copyrighted material is the responsibility of the sponsored or authorized user, not the school district.*
- The school district reserves the right to amend these rules as necessary to reflect the ICN's usage and changes at the state or federal level.*
- The school district reserves the right to charge all costs, including attorneys' fees, that may arise to the authorized user for the sponsored or authorized user's failure to comply with the law, board policy and administrative regulations.*
*Items with an asterisk are not legal requirements but are items that should be considered when writing an ICN room usage regulation.
I.C. Iowa Code | Description |
---|---|
Iowa Code § 123.46 | Consumption/Intoxication in Public |
Iowa Code § 276 | Community Education |
Iowa Code § 278.1 | Power of Electors |
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 297 | School Houses/Sites |
Iowa Code § 8D | ICN |
Cross References
Code | Description |
---|---|
705.04 | Expenditures for a Public Purpose |
705.04-R(1) | Expenditures for a Public Purpose - Use of Public Funds Regulation |
905.02 | Nicotine/Tobacco-Free Environment |
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/16/14
905.EH1 Community Use of District Buildings/Sites/Equipment
905.EH1 Community Use of District Buildings/Sites/EquipmentCOMMUNITY USE OF DISTRICT BUILDINGS/SITES/EQUIPMENT APPLICATION Code No. 905.EH1
The undersigned entity makes application for the use of the school district facility or equipment as designated below. The entity will provide police protection at its own expense, if necessary, to maintain order and to properly protect the building, site, or equipment. Police protection is required when admission is charged.
Please refer to Policy 905.01 to determine the proper use of school facilities and equipment. The entity is responsible for complying with the law, board policy and the administrative regulations.
The entity must provide an Indemnity and Liability Insurance Agreement, Policy 905.1E2, prior to use of the school district buildings, sites, or equipment.
Building/Site/Equipment Date
Purpose Hours
Gymnasium Classroom
Seating Scoreboard ICN
Public Address System Computer Lab
Employee Other
Total Fee
Name of entity making application:
Name of person making application
Address: Phone:
(Signature of Applicant) (Date)
905.2 - Tobacco-Free Environment
905.2 - Tobacco-Free EnvironmentSchool district facilities and grounds, including school vehicles, are off limits for use of tobacco, including tobacco-like products and the use of nicotine products that are not FDA (Food and Drug Administration approved for tobacco cessation. (Examples include but are not limited to cigarettes, electronic smoking devices, cigars, chewing tobacco, snuff, pipes, snus, etc.) This requirement extends to students, employees and visitors. This policy applies at all times, including school-sponsored and non-school-sponsored events. Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco/nicotine product or leave the school district premises immediately.
It is the responsibility of the administration to enforce this policy.
Legal Reference: | 20 U.S.C. 608 Iowa Code §§ 142D; 279.8, .9; 297. |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 142D | Smoke-Free Air Act |
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 279.9 | Directors - Powers and Duties - Controlled Substances |
Iowa Code § 297 | School Houses/Sites |
Cross References
Approved: 02/20/23 Reviewed: 02/20/23 Revised: 06/17/2019
905.EH2 - Community Use of District Buildings/Sites/Equipment & Liability Ins
905.EH2 - Community Use of District Buildings/Sites/Equipment & Liability InsCOMMUNITY USE OF DISTRICT BUILDINGS/SITES/EQUIPMENT Indemnity & Liability Insurance Agreement Code No. 905.EH2
The undersigned, hereafter referred to as “entity”, states that it will hold the Colo-NESCO School District, hereafter referred to as “school district”, harmless from any and all damages and claims that may arise by reason of any negligence on the part of the entity in the use of any facilities or equipment owned by the school district. In case any action is brought therefore against the school district or any of its officers, employees or agents, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys’ fees to the entity.
The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims or damages for personal injury, including accidental death and from claims for property damages which may arise from the entity’s use of the school district’s facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.
The entity will furnish the school district with a certificate of insurance acceptable to the school district’s insurance carrier before the contract is issued.
Dated at , Iowa, this day of , 20 .
(Entity)
By By
Superintendent
Title By
Secretary
905.3 - Weapons in the School District
905.3 - Weapons in the School DistrictWEAPONS IN THE SCHOOL DISTRICT Code No. 905.3
The board believes weapons, other dangerous objects and look-a-likes in school district facilities and at school district-approved events cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.
All weapons, dangerous objects and look-a-likes are prohibited to be carried, possessed, transported or otherwise stored on school district property and to school district-approved events. Exceptions to this policy include weapons carried by the following individuals in performance of their official duties:
- Law enforcement;
- Military personnel;
- Corrections officers;
- Individuals approved in writing by the Superintendent, and;
- Students and individuals approved in writing by the Superintendent who are actively engaging in a school district approved firearms safety course, hunter education course or shooting sports activity.
Individuals found to be in violation of this district policy will be required to immediately remove the weapon, dangerous object or look-a-likes from the school district property or event. Students found to be in violation of this policy or any other board policies related to weapons will be subject to disciplinary proceedings
Legal Reference: | 18 U.S.C. § 921 Iowa Code §§ 279.8; 280.21B; 483A.27(11), 724 281 I.A.C. 12.3(6) |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Iowa Code § 280.21B | Expulsion-weapons |
Iowa Code § 483A.27 | Hunter Education Program |
Iowa Code § 724 | Weapons |
I.A.C. Iowa Administrative Code | Description |
---|---|
281 I.A.C. 12.3 | Administration |
U.S.C. - United States Code | Description |
---|---|
18 U.S.C. § 921 | Crimes - Criminal Procedures - Firearms |
Approved: 2/20/23 Reviewed: 2/20/23 Revised: 02/20/23
906 - Unmanned Aircraft/Drones
906 - Unmanned Aircraft/DronesThe following policy applies to the extent not preempted by federal or state regulatory jurisdiction regarding unmanned aircrafts. For purposes of this policy, the term ‘‘unmanned aircraft” means an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft.
The Community School District believes in maintaining the safety, security, and privacy of students, employees, and visitors. In keeping with this belief, the use or possession of unmanned aircrafts is prohibited on district property or in the space above the property that reasonably can be considered part of the district property.
The superintendent may make an exception to this policy in specific cases where the circumstances warrant such exception. In such situations and prior to approval, unmanned aircraft operators shall:
- Supply proof of insurance meeting liability limits established by the district;
- Present appropriate registration and authorization issued by the Federal Aviation Administration (FAA);
- Sign an agreement holding the district harmless from any claims of harm to individuals or damage to property; and
- Meet additional requirements as determined appropriate by the district.
If the unmanned aircrafts are operated as part of the district curriculum, prior to adoption into the curriculum, district employees shall work with district administration to ensure the appropriate insurance, registration, and authorizations are in place.
Unmanned aircrafts shall be operated in accordance with Iowa High School Athletic Association and Iowa Girls High School Athletic Union policy.
Failure to abide by this policy may result in local, state, and federal penalties if applicable.
Legal Reference: | FAA Modernization and Reform Act of 2012, P.L. 112-95, Title III, Subtitle B. Model Aircraft Operating Standards, FFA AC No. 91-57A (Sept. 2, 2015). OFFICE OF CHIEF COUNSEL, FED. AVIATION ADMIN., State and Local Regulation of Unmanned Aircraft Systems (UAS) Fact Sheet (Dec. 17, 2015). Iowa Code § 279.8 IHSAA Drone Policy |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Cross References
Code | Description |
---|---|
602.01 | Curriculum Development |
Approved: 2/20/23 Reviewed: 2/20/23 Revised: 02/20/23
907 - District Operation During Public Emergencies
907 - District Operation During Public EmergenciesDISTRICT OPERATION DURING PUBLIC EMERGENCIES Code No. 907
The district believes that student learning is the heart of its core mission. While traditional in-person teaching continues to provide the greatest learning opportunity to all students, there may be rare and unusual circumstances that prevent the school community from convening in traditional in-person settings. At times of public emergency declared by federal, state, or local officials, the district will see guidance and recommendations from federal, state and local agencies to assist in determining the safety of convening traditional in-person learning.
If, due to the public emergency, the school board determines that holding traditional in-person learning at district facilities would hinder the health and safety of the school community the district will instead utilize remote or hybrid learning opportunities as permitted by law.
Following guidance and recommendations from federal, state, and local agencies when reasonably possible, the administration will create regulations related to district operations during a public emergency, including, but not limited to, student, employee and visitor safety and security; the use and safeguarding of district property; public meetings and events, when applicable, measures to prevent or slow the spread of infectious disease.
These measures will be enforced for the period of time of the public emergency, or until the Colo-NESCO school board and superintendent, in consultation with federal, state and local agencies to determine it is appropriate for safety measures to end.
Legal Reference: | Senate File 2310 Iowa Code ch. 279.8 |
I.C. Iowa Code | Description |
---|---|
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Cross References
Code | Description |
---|---|
403.03 | Communicable Diseases - Employees |
403.03-R(1) | Communicable Diseases - Employees - Regulation |
403.03-E(1) | Communicable Diseases - Employees - Hepatitis B Vaccine Information and Record |
Approved: 2/20/23 Reviewed: 2/20/23 Revised: 02/20/23
907-R(1) - District Operation During Public Emergencies - Regulation
907-R(1) - District Operation During Public Emergencies - Regulation
DISTRICT OPERATION DURING PUBLIC EMERGENCIES - REGULATION Code No. 907-R(1)
During a public health emergency, the district will seek guidance and recommendations from federal, state and local agencies that monitor and respond to the emergency. The district will follow any mandatory closures or other mandatory measures imposed by such agencies.
The superintendent, in conjunction with relevant government agencies and/or athletic and activity associates, will determine under what circumstances the district will restrict or cancel in-person learning, student events or activities including sporting events, extracurricular clubs or meetings for students and the use of district facilities by outside organizations.
The district will promote and follow other recommended measures and guidance from federal, state and local agencies to the extent reasonably practicable under the circumstances. These measures may include, but are not limited to the following:
On-line learning, hybrid models of learning, or modified in-person learning may occur dependent on the circumstances and in accordance with applicable law.
Hand washing and any other recommended hygiene practices will be taught to all students and employees.
Non-medical-grade face masks are encouraged to be worn by all individuals on school grounds, including students, employees and volunteers. Masks will be provided to individuals who request them. Reusable masks should be washed regularly by individuals wearing them.
Employees, volunteers and students are encouraged to monitor their temperatures each morning prior to traveling to any school building or event. Individuals with a temperature over 100.3 may not enter school buildings or attend school events.
Due to the increased cost to the district of providing additional cleaning and disinfecting measures, and in order to preserve cleaning supplies for school use during the time of public health emergency, the superintendent has discretion to restrict the use of school buildings and facilities for non-school groups in a neutral and non-discriminatory manner.
I.C. Iowa Code | Description |
---|---|
Iowa Code § 279.8 | Directors - General Rules - Bonds of Employees |
Cross References
Code | Description |
---|---|
403.03 | Communicable Diseases - Employees |
403.03-R(1) | Communicable Diseases - Employees - Regulation |
403.03-E(1) | Communicable Diseases - Employees - Hepatitis B Vaccine Information and Record |
Approved: 2/20/23 Reviewed: 2/20/23 Revised: 02/20/23