Board Minutes - 2022.01.17

COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

The regular meeting was held by the Colo-NESCO Board of Education on January 17, 2022, at 6:30 p.m. in the Zearing Elementary Media Center, Zearing, Iowa. In attendance: Joel Niemeyer, Levi Bappe,  John Fuller, Justin Jedlicka, Brad Kohlwes, Katie McKinney (virtually); Staff: Marc Snavely, Bill Lytle, Rita Foley, Travis Owens, Karen Shinn (virtually); Guest: Justin Walker, Nathan Compton, ISG

BOARD AGENDA
1.    Call to Order: Niemeyer called the meeting to order at 6:35

2.    Approval of Agenda:  Bappe moved to approve the agenda, Fuller seconded. AYES: ALL Motion approved
        
3.    Public Comments: No public comments

4.     Appoint New Board Member: Bappe resigned from the Board due to moving from the District.  Fuller moved to appoint Justin Walker to replace Bappe, Jedlicka seconded.  Roll Call: AYES-ALL Walker is sworn in as a Board Member.
    
5.     Information/Discussion:

5.1    Construction Update: Snavely handed out the new 3 week project schedule. Lytle discussed that the contractor would like the building evacuated to swing the roofing materials up.  They were told this could not happen as we have no place to move the kids.  Front entryway is being worked on and contractor states it will be done February 1.   More has been done in the past 2 weeks at Colo than the previous 6 weeks due to new construction supervisor.  Pipe burst in McCallsburg boiler room during last cold spell, repairs will be made soon and the water will not be dependent on the old building. Lytle reported he had two companies come to look at west side windows in Colo.  To insulate the piping the soffit will need to be removed in order for this to happen.  There is a chance that there will be asbestos there will be a company coming this week to check on that.
5.2    Discuss Change Order #10-Credit for Sound System (Colo Middle/High School Gym) Snavely reported that Colo does not need a sound system so we have asked for a credit back for $45,000.
5.3    Discuss Change Order #11-Colo Roof (Not to Exceed Cost) The change order that was brought to the board in December had not been signed by Graphite, the amount approved did not include Graphite’s amount.  The amount not to exceed is $155,988.50.
5.4    Discuss Change Order #12-Witch Smoke Dampers Compton said he needs to do more research on this.
5.5    Discuss ISG Invoice for Additional Services Compton reported these additional services are for time spent when meetings were held to try to get the contract back on track.  Most of this time happened this summer.
5.6    Discuss Pay App #13 to Graphite Construction . Kohlwes discussed that he walked through the billing and compared to the Graphite billing.  He is concerned that we are being billed for windows that aren’t on site or installed, they are currently being fabricated into the frames.  There was more regarding liquidated damages and retainage.
5.7    Discuss Copier Lease Bids Snavely reported on the copier lease bids.  Bids were received from three different companies.  
5.8    Discuss Colo-NESCO District Website Bids Snavely discussed the bids for rebuilding the District website.  There were two companies who sent in bids.  Snavely reiterated that the website needs to be updated to be able make the District be more inviting.  
5.9    Discuss Board Policies 604-607 (1st Reading) Snavely went over the first reading of Board Policies 604-607.  
            
6.    Action Agenda:

6.1    Approve Change Order #10-Credit for Sound System (Colo Middle/High School Gym) Fuller moved to approve change order #10 as a credit for $45,000, Jedlicka seconded.  AYES: All Motion approved
6.2    Approve Change Order #11-Colo Roof (Not to Exceed Cost) Jedlicka moved to approve change order #11 not to exceed $155,988.50, Fuller seconded. AYES: All Motion approved        
6.3    Approve Change Order #12- Witch Smoke Dampers No motion made
6.4    Approve ISG Invoice for Additional Services Fuller moved to approve ISG’s invoice for additional services of $34,472.74, Jedlicka seconded. AYES: All Motion approved
6.5    Approve Pay App #13 to Graphite Construction Jedlicka moved to approve pay app #13 for $252,907.21, Walker seconded. AYES: 5 NAYES: Kohlwes
6.6    Approve Copier Lease Fuller moved to approve the copier lease with Premier for $569.27 a month for 60 months, Kohlwes seconded. AYES: All  Motion approved
6.7    Approve Website Developer  Jedlicka moved to approve Neapolitan Labs for $9,000 as an upfront fee and $1,500 annually, Fuller seconded.  AYES: All Motion approved    
 
7.    Consent Agenda: Fuller moved to approve the consent agenda, Jedlicka seconded. AYES: All

7.1    Minutes
7.2    Bills
7.3    Financials Shinn discussed financials with the Board and comparisons from last year.
7.4    Personnel

8.    Board Items   

8.1    Superintendent Comments Snavely reported that bus quotes will come in February.  Snavely reported that we are working on the transportation procedures and the associate salary schedule.  We are struggling to find associates to fill open vacancies.  
8.2    Board Comments Fuller mentioned the Day on the Hill sponsored by IASB. Fuller discussed the potential of the voucher system being proposed by the Governor.
8.3    Board Calendar Next meeting will be in McCallsburg on February 21, 2022.

9.    Adjourn Kohlwes moved to adjourn, Jedlicka seconded.  Meeting adjourned at 8:16.