Board Minutes - 2021.10.18

COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

A regular meeting of the Colo-NESCO Board of Education was held Monday, October 18, 2021 at 6:30 PM in the Zearing Elementary Library, Zearing, Iowa. Directors in attendance: Joel Niemeyer, Jon Cutler (6:40), John Fuller, Levi Bappe. Staff in attendance: Marc Snavely, Bill Lytle, Lakoda Kelber.

BOARD MINUTES

1.    Call To Order – President Joel Niemeyer called the regular meeting to order at 6:40 p.m.
2.    Approval of Agenda – Moved by Fuller, seconded by Bappe to approve the agenda.  AYES – All.  Motion carried 4-0.
3.    Public Comments    – There was no public comment.
4.    Information/ Discussion –
4.1    Discussion of Independent Contractor Agreement to Support SBO: Snavely gave a brief background on Karen Shinn, the proposed support SBO and what is expected of her in this role.
4.2    Discussed Line Item Budget
4.3    Review 2021-22 Board Goals: Snavely requested input on Board goals for the Nov meeting. He would like school leaders to come to a meeting and share student achievement goals.
4.4    Review Job Descriptions for Secretaries (District, MS/HS, Elementary); Paraprofessionals, FoodService Director, Lead Cook, and Cafeteria Worker: There was discussion on which job descriptions had already been updated. (Ken Leighty, transportation)
4.5    Discuss Consortium Agreement with Granwood. Snavely gave an update on the situation with a special needs student that is being transported to Granwood at Woodward daily.  A signature would be needed from Joel for the agreement.
4.6    Discuss Purchase of 2015 Dodge Caravan: Snavely gave an update on the mode of transportation and the driver for the student attending Granwood. A van (that was used for this particular student) was purchased from West Marshall for $2500. A driver (that was also previously used for this particular student) was hired to transport. Fuller asked the age of the student, and Snavely said this could be a six-year commitment.
4.7    Discuss Pay App #10 to Graphite
4.8    Discuss Service Master Invoice: Cutler was impressed by the extensive documentation by Servicemaster. Snavely said he has all liquidated damages info from construction project saved.
4.9    Discuss TRANE Invoice to repair Air-Conditioner at Zearing
4.10    Discuss PLEVA Invoice: and possible resale of temporary plumbing items, etc.
4.11    Discuss HUDL Focus Renewal: Conditions of the HUDL contract were discussed. Cutler asked about putting the games on the screens in the cafeteria.
4.12    Discuss Purchasing Speakers for Classrooms in Colo: Speakers were damaged at some point during construction. Joe Wakeman has a quote for their replacement.
4.13    Discuss Purchasing Blinds for classrooms and Offices in Colo: Most of these were damaged this year during construction.
4.14    Discuss Replacing Graphics by the Colo Middle/High School Gym: Also damaged during construction. Snavely said we have one quote from Sports Graphics out of Clarion.
4.15    Discuss Repairing Locker Room Floors in Colo: Under current conditions, the surface is too “sharp” for use. Lytle said  they will be epoxy floors. Niemeyer asked about repairing the ceiling first.
4.16    Discuss FFA Yearly Fundaiser: Sponsor Lakoda Kelber was in attendance and filled the Board in on dates and goals for the fundraiser.
4.17    Discuss Open Enrollment Request Out of District: Snavely said he consulted with Niemeyer and signed off on an open-enrollment out. The student is no longer attending CN.
4.18    Review Early Retirement (Policy 407.6): The question was raised by Fuller: does the district want to encourage early retirement when there is such a teacher shortage? Snavely said there are two teachers that could possibly qualify.
4.19    1st Reading (Policy 600-603.10)
4.20    Review Policy Primers

    
5.    Action Agenda:

5.1         Approval of Independent Contractor Agreement to Support SBO: Bappe moved to approve the independent contractor agreement to support  SBO at $40/hour, 8 hours/ week. Fuller Seconded. Ayes 4, Nays 0. Motion Carried 4-0.
5.2    Approval of Line Item Budget: Cutler moved to approve the Line Item Budget and Fuller Seconded. Ayes 4, Nays 0. Motion carried 4-0.
5.3    Approval of Job Descriptions for Superintendent Secretary, Middle/High School Secretary, Elementary Secretary, Paraprofessional, Food Service Director, Lead Cook and Cafeteria Worker. Fuller moved to approve the job descriptions of these positions. Bappe seconded. Ayes 4, Nays 0. Motion Carried 4-0.
5.4    Approval of Consortium Agreement with Granwood: Bappe moved to approve the Consortium Agreement with Granwood. Cutler seconded. Ayes 4, Nays 0. Motion Carried 4-0.
5.5    Approval of Purchase of 2015 Dodge Grand Caravan: Bappe moved to approve purchase of the Dodge Caravan for $2500 from West Marshall. Cutler seconded. Ayes 4, Nays 0. Motion Carried 4-0.
5.6    Approval of Pay App #10 to Graphite Construction. Fuller moved to approve the $401,349.15 payment to Graphite Construction. Cutler seconded. Ayes 4, Nays 0. Motion carried.
5.7    Approval of ServiceMaster Invoice: Cutler moved to approve payment of the ServiceMaster invoice for $12,116.93 for the post- demolition cleaning. Bappe seconded. Ayes 4, Nays 0. Motion carried.
5.8    Approval of TRANE Invoice to Repair Air-Conditioner in Zearing: Fuller moved to approve payment of the TRANE invoice for $11,688.00 to repair the air conditioner in Zearing. Bappe seconded. Ayes 4, Nays 0. Motion carried.
5.9    Approval of PLEVA Invoice: Fuller moved to approve multiple invoices totaling $3247.50 from PLEVA. Bappe seconded. Ayes 4, Nays 0. Motion carried.
5.10    Approval of HUDL Focus Renewal: Cutler moved to approve the HUDL contract for $4000 / 3 years. Bappe seconded. Ayes 4, Nays 0. Motion carried.
5.11    Approval of Purchasing Speakers for Classrooms in Colo: Bappe moved to approve purchase of speakers for classrooms at $14.048.10. Fuller seconded. Ayes 4, Nays 0. Motion carried.
5.12    Approval of Purchasing Blinds for Classrooms and Offices in Colo: Cutler moved to approve purchase of blinds for $4695. Bappe seconded. Ayes 4, Nays 0. Motion carried.
5.13    Approval of Purchasing Graphics by the Colo Middle/High School gym: Fuller moved to approve replacement of graphics at $4,533. Bappe seconded. Ayes 4, Nays 0. Motion carried.
5.14    Approval of Repairing Locker Room Floors in Colo: Bappe moved to approve the replacement of the locker room floors in Colo at $10,175.34 ($4900 removal). Fuller seconded. Ayes 4, Nays 0. Motion carried.
5.15    Approval of Yearly FFA Fundraiser: Bappe moved to approve the FFA Fundraiser. Fuller seconded. Ayes 4, Nays 0. Motion carried.
5.16    Approval of OE Request Out of District: Fuller moved to approve the application of open enrollment out of the district. Bappe seconded. Ayes 4. Nays 0. Motion carried.
5.17    Approval of Early Retirement Policy (Policy 407.6): Lack of motion.
     

6.    Consent Agenda: Moved by Cutler, seconded by Bappe, to approve the consent agenda. AYES – All. Motion Carried 4-0.

7.1    Minutes   - September 20, 2021
7.2    Bills           
7.3    Financials  
7.4     Personnel – Resignations: Patrice Prescott (Associate), Amy Yanez (Associate)
    New Hires: Christina Jones (Associate $12.09/hr), Amy Kline (Associate $12.09/hr), Karissa Rempe (Basketball Cheer)    
    Contract Change: Candace Sutton (JH Head Basketball Coach to JH Head Basketball & Asst Coach)
            

8.    Board Items   
8.1    Superintendent Comments – Enrollment down 3.8. Towns talking about housing. Not transporting any students to Woodward this year.  Class size a concern down the road.
8.2    Board Member Comments    
8.3    Board Calendar – The next regular schedule meeting will be Monday May 1th at 6:30 in Colo.

 

10.    Adjourn – Moved by Cutler seconded by Fuller to adjourn @ 8:50 p.m.  AYES – All.  NAYES – None. Motion carried 4-0.