COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

A regular meeting was held by the Colo-NESCO Board of Education on Monday, July 19, 2021 at 6:30 pm in the Colo Community Center at Colo, Iowa. In attendance: Joel Niemeyer, Jon Cutler (6:42), Levi Bappe, Brad Kohwles,Traci Nessa, Justin Jedlicka. Staff: Marc Snavely, Sandy Cutler, Brandon Kelley, Bill Lytle.  Guests: Peter von Qualen, ISG, John Costello, Graphite, Nathan Compton, ISG; Peggy Obrecht.

BOARD AGENDA REGULAR BOARD MEETING

1.    Call to Order: Niemeyer called the meeting to order at 6:32 p.m.

2.    Approval of Agenda: Fuller moved to approve the agenda, Nessa seconded.  Agenda approved. Ayes ALL.
        
3.    Public Comments: There were no comments from the public
    
4.    Information/Discussion:
    
4.1    Construction Project Update: Peter von Qualen from ISG updated the Board on the projects and their progress.  John Costello from Graphite spoke on reasons for delays and commitments for extra hours.
4.2    Colo MS/HS Parking Lot Retainage Request (General Application #2 & #3-Final): von Qualen updated the Board on the progress and stated that repairs have been completed and the project is final. von Qualen recommended approval of payment.  

5.    Closed session to discuss in Accord with Iowa Code Section 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. Fuller moved to go to closed session, Nessa second.  Meeting moved to closed session at 7:09 p.m.

5.1    Action on Personnel Matter: no action, lack of motion.

    Cutler moved to return to open session, Fuller second.  Returned to open session at 7:23 p.m.

6.    Action Agenda:

6.1    Payment of Retainage to Concrete Professionals (General Application #2 & #3-Final) Fuller moved to approve the payment of applications 2 & 3, Jedlicka second. Ayes: 6 Nays: 1 (Kohlwes)  Motion approved.  
6.2    Approval of adding a 3rd Section of Pre-School pending enrollment numbers: Nessa moved to approve the adding of a 3rd section of Pre-School pending enrollment numbers, Fuller second. Ayes: ALL Motion carried.
6.3    Approval of Pay App #7 for Construction Project (Graphite Construction) Cutler moved to approve pay app #7 to Graphite Construction, Jedlicka second.  Ayes: ALL  Motion carried.
6.4    Approval of Construction Change Directives: Nessa moved to approve the construction change directives, Bappe second. Ayes: ALL  Motion carried.
    
7    Consent Agenda: Nessa moved to approve the consent agenda, Bappe second.  Ayes: All Agenda approved
 
7.1    Minutes (June 21, 2021)
7.2    Bills
7.3    Financials
7.4    Personnel

8.    Board Items   

8.1    Superintendent Comments Snavely discussed ISFIS membership and proposed dates for work session.

8.2    Board Comments

Fuller reminded everyone to stay positive about the construction issues. Cutler asked if Bill Black was thanked for his help with supplying water to the baseball field the night the water was shut off. (Jim Walker had sent Bill a note of gratitude)

8.3    Board Calendar

9.    Adjourn:  Kohlwes moved to adjourn the meeting, Nessa second.  Meeting adjourned at 7:53 p.m.                  

 

COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

A special board meeting was held by the Colo-NESCO Board of Education on Monday, August 2, 2021 at 7:15 pm in the Colo Fire Station located at 302 Bailey Street in Colo, IA. The board toured the Colo Building at 6:30 p.m. to view construction progress. No action will be taken during the tour. Present: Joel Niemeyer, Jon Cutler, John Fuller, Traci Nessa, Justin Jedlicka, Brad Kohlwes, Levi Bappe. Staff: Marc Snavely, Rita Foley, Travis Owens, Brandon Kelley, Beth Heller, Karissa Rempe  Guests: Peter von Qualen, ISG, Tracy Porter, Jay Porter, Peggy Obrecht

SPECIAL BOARD MEETING AGENDA

1.       Call to Order: Niemeyer called the meeting to order at 7:22 p.m.

2.       Approval of Agenda: Cutler moved to approve the agenda, Bappe seconded.  Agenda approved. Ayes ALL.

3.       Public Comments: There were no comments from the public                  

4.       Information/Discussion:

4.1     Construction Update/Discussion on Building Progress at both Colo and Zearing: Snavely discussed that the Board had just toured the Colo building.  There is much work left to be done and recommends delaying the start of school to September 7, 2021. Questions were raised as to why workers aren’t working extra hours to get the work done.  Von Qualen gave an overview of the progress of work at both Colo and Zearing.  Issues are contractors not showing up and holding up other trades.   Concerns were raised if school is delayed then will that just cause contractors to slow down giving them an extra week.  The plan is by August 26, 2021 Lyttle and crew will be able to get into rooms to start cleaning and moving things back into rooms for staff.  The building will not be complete but will be functional for educational purposes.

Action Agenda:

5.1    Consideration of Changing School Calendar Fuller moved to delay the start of school until September 7, 2021, Nessa seconded. Ayes: Niemeyer, Cutler, Fuller, Nessa, Jedlicka, Bappe Nay: Kohlwes.  Motion approved.

Adjourn Cutler moved to adjourn the meeting, Nessa seconded.  Meeting adjourned 8:15.

 

COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION
 
A special board work session was held by the Colo-NESCO Board of Education on Monday, August 9, 2021 at 6:30 pm in the Colo Community Building in Colo, IA Present: Joel Niemeyer, Jon Cutler, John Fuller, Traci Nessa Staff: Marc Snavely, Rita Foley, Bill Lytle, Brandon Kelley Guests: Peter von Qualen, ISG

SPECIAL BOARD MEETING AGENDA

1.     Call to Order: Niemeyer called the meeting to order at 6:30 .

2.     Approval of Agenda: Fuller moved to approve the agenda, Nessa seconded.  Agenda approved. Ayes ALL.

3.     Public Comments: There were no comments from the public                  

4.     Construction Update/Discussion Snavely updated the status of the projects in the last week. Graphite has been issued a 10 day notice requesting items be done or we may take over those part of the project.  Dirt moving is still an issue, Graphite has given a 3 day notice to the dirt mover that he has 3 days to get the work done or they may move forward with another contractor.  Tile & Block are moving forward and making good progress.  Carpet in the Colo hallways have been torn out due to the lack of care from the contractors.  Painting is progressing, cleaning crew is coming tomorrow to work in Colo. von Qualen reported that everyone but the dirt mover are on site which is a vast improvement over last week. Weight room floor is done and painted, equipment should arrive Friday.  

Adjourn:  Nessa moved to adjourn the meeting, Fuller seconded.  Meeting adjourned at 7:04.

 

COLO-NESCO COMMUNITY
BOARD OF EDUCATION

A regular meeting was held by the Colo-NESCO Board of Education on Monday, August 16, 2021 at 6:30 pm in the Colo Community Center at Colo, Iowa. The Board toured  Zearing Elementary from 5:00-5:30 p.m. and the Colo Building from 5:45-6:15 p.m. The tour was closed to the public for safety reasons.   In attendance: Joel Niemeyer, Jon Cutler, Brad Kohwles, Levi Bappe, John Fuller, Traci Nessa, Justin Jedlicka.  Staff: Marc Snavely, Rita Foley, Bill Lytle, Bandon Kelley, Travis Owens Guest: Peter von Qualen, ISG.
                
BOARD AGENDA REGULAR BOARD MEETING

1.    Call to Order:  Niemeyer called the meeting to order at 6:30

2.    Approval of Agenda   Fuller moved to approve the agenda, Nessa seconded.  Ayes: ALL Agenda approved
        
3.    Public Comments:  There were no public comments
    
4.    Information/Discussion

4.1    Memorial Bench Donation A community member spoke on behalf of a graduating class donating a bench in honor of a former student  

4.2    Construction Project Update Today’s construction meeting was not very productive.  Things are moving slow.  Furniture will be moved into the 5/6 wing on Friday and next week the HS wing.  The Fire inspection will be Thursday August 19.  The ceiling tile people aren’t willing to drop all the tiles until Graphite guarantees that they are not responsible for any damage to the tiles due roof damage.  Block layers are not showing up to lay the block, but they guarantee that it will be done by Thursday.  The goal right now is to get the school open for students and having functional locker rooms.  There was concern for the safety of the students with the workers still completing the project.

4.3    Board Goals Snavely discussed that the Board would normally set the goals in August, but with construction he asked the Board to review and they would discuss at a later meeting. Cutler suggested giving Snavely time to get acclimated with his staff before assessing the goals.  Niemeyer said we have done great with the goals so far but we should focus more on student learning and communicating this to the community

4.4    Activities Director Report-2020-2021 Participation Survey Owens reported on participation levels that he reports to the Union and the Association and Fine Arts.

4.5    Terracon Change to Scope of Services and Fees Snavely reported that there is a change order for $26,467.  Terracon has had to make multiple trips to do the inspections due to sites not being ready.  This will be the District’s responsibility but will be part of the liquidated damages.

4.6    VPPEL Resolution ordering Election on the Question of Continuing to Levy a Voter Approved Physical Plant and Equipment Property Tax.  This is Pursuant to Iowa Code Chapter 21 and the Rules of the School District. Snavely reported that Ahler’s & Cooney has prepared the information to put this PPEL vote on the ballot.

4.7    Return to Learn Plan Snavely discussed the 21-22 Return to Learn plan.  This is a very fluid document.  In June when this plan was reviewed it was based on the status of things in June.  The concern is masking on busses.  CDC is stating that masks must be worn on busses.  Iowa Department of Public Health states that schools cannot enforce wearing a mask on school property.  Many local districts are enforcing the CDC guidelines.  Ahler’s & Cooney gave 3 options for dealing with the contradiction between State & Federal laws all three options carry risks.  

4.8    Additional Sharing with Nevada for 2021-2022 (.125 FTE Art Teacher) Snavely discussed there has been no one to hire so are looking to contract with Nevada for their MS and HS teachers to plan the courses and grade the work.  They will hire an associate who is very active with art to be in the classroom to help with the instructions.

4.9    YSS Commitment for Teen Outreach Program Snavely discussed the renewal of the agreement with YSS.

4.10   Summer School Rental Fee to Methodist Church in Colo Snavely reported that the Board had requested we pay the church $800 custodial fee.

4.11   Request to Host Foreign Exchange Student for 2021-2022 School Year Snavely reported that a family is requesting to host a foreign exchange student.

4.12   Discuss Using Electronic Signatures to Sign Checks There was much discussion on how unsure the Board felt going forward with the electronic signature given the past history of the District.  The feeling of the Board is to continue with the manual signature.

4.13   Discuss Open Enrollment Request Out of the District Snavely discussed an open enrollment request for a student who attended in Zearing last year, but had attended in Ames prior to that.  

    
5.    Action Agenda:

5.1    Approval of Pay App #8 for Construction Project (Graphite Construction) Cutler moved to approve Pay App #8, Fuller seconded. Ayes:  All  Motion approved

5.2    Approval of Terracon Change to Scope of Services and Fees  Fuller moved to approve Terracon Change of scope or services and fees,  Jedlicka seconded.  Ayes:  ALL  Motion approved

5.3    Approval of VPPEL Resolution Ordering Election on the Question of Continuing to Levy a Voter Approved Physical Plant and Equipment Property Tax.  This is Pursuant to Iowa Code Chapter 21 and the Rules of the School District.   Kohlwes moved to approve the resolution ordering the Election to continue to Levy voter approved PPEL, Cutler seconded.  Ayes:  ALL  Motion approved

5.4    Approval of Return to Learn Plan  Cutler moved to approve the Return to Learn Plan as amended, Nessa seconded.  Ayes: 6 Nayes: Fuller  Motion approved

5.5    Approval of Additional Sharing with Nevada for 2021-2022 (.125 FTE Art Teacher)  Bappe moved to approve additional sharing for Art with Nevada,  Fuller seconded.  Ayes:  ALL  Motion approved.

5.6    Approval of YSS Commitment for Teen Outreach Program Fuller moved to approve the YSS Commitment for Teen Outreach Program, Jedlicka seconded.  Ayes:  ALL  Motion approved

5.7    Approval of School Rental Fee to the Methodist Church in Colo  Nessa moved to approve $800 rental fee for summer school,  Bappe seconded.  Ayes: ALL.  Motion approved

5.8    Approval of Hosting Foreign Exchange Student for the 2021-2022 School Year  Jedlicka moved to approve hosting Foreign Exchange Student for 21-22 school year,  Nessa seconded.  Ayes:  ALL  Motion approved

5.9    Approval of Using Electronic Signatures to Sign Checks   No motion

5.10  Approval/Denial of Open Enrollment Request Out of the District  Fuller moved to approve open enrollment request, Cutler  seconded. Ayes:  None Nays: ALL Motion failed.

6.    Consent Agenda: Cutler moved to approve the consent agenda,  Nessa seconded.  Ayes:  ALL  Motion approved

6.1    Minutes (July 19, 2021) (August 2, 2021) (August 9, 2021)

6.2    Bills

6.3    Personnel

7.    Board Items   

7.1    Superintendent Comments Snavely commented on the District website and how it needs updating. He has asked other Districts and found someone who has done other Districts websites for a very reasonable price.  This is a great tool for communication.  

        Finance work session will be September 27.

        Memo will go out to families regarding back to school nights and update on masks.

        We are still in need of at least 2 more associates to be hired.

7.2    Board Comments Fuller commented on IASB priorities, Mental Health, Supplemental Aid, Teacher recruitment, Preschool.  Fuller was going to invite Deyoe and Sweeney to a board meeting in the fall.

7.3    Board Calendar Next meeting September 20, 2021 in Colo.

8.    Adjourn   Kohlwes moved to adjourn the meeting, Nessa seconded.  Meeting adjourned at 8:33.
                         

 

COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

A regular meeting of the Colo-NESCO Board of Education was held Monday September 20th, 2021 at 6:30 PM in the Colo MS/HS Library, Colo, Iowa. Directors in attendance: Joel Niemeyer,  John Fuller, Traci Nessa, Brad Kohlwes, Justin Jedlicka, Levi Bappe; Staff: Marc Snavely, Rita Foley, Bill Lytle, Brandon Kelley; Guests: Danielle Hanfield, Ahler’s & Cooney, Peter vonQualen, ISG, Nathan Compton, ISG, Peggy Obrecht, Jason Craig (electronically) Ahlers & Cooney.

BOARD AGENDA
1.    Call to Order:  Meeting was called to order by Joel Niemeyer at 6:31p.m.

2.    Approval of Agenda:  Fuller moved to approve the agenda; seconded by Bappe  Ayes: ALL; Motion approved.    

3.    Public Comments: There were no public comments    

4.    Information/Discussion:
4.1    Review of Voluntary Early Retirement Policy #407.6 Snavely discussed the early retirement policy and whether it should be offered again.  Fuller commented due to staffing shortage it might be best to hold off another year.  Snavely will bring this back as an action item in October.
4.2    Review District Return to Learn Plan Snavely discussed whether there should be an update to the mask policy.  According to trends across the state larger schools are requiring masking policies whereas rural communities are not.  C/N is having an increase in covid cases and staff out for testing.  Fuller presented a suggestion for the policy that strongly recommends the use of face coverings for unvaccinated individuals and individuals with underlying conditions regardless of vaccination status.
4.3    Discuss Pay App #9 to Graphite Construction Snavely discussed Pay App #9, there have been multiple changes from the original pay app that was received.  This pay app only covers work that has been completed and materials that have been received.  The liquidated damages will be assessed prior to the final pay app.  Currently the project is 70% complete.
4.4    Discuss PLEVA Invoice Snavely discussed the PLEVA invoice where Lytle approved to have PLEVA do some work to keep the project moving forward.
4.5    Discuss Sargent Drilling Invoice Snavely discussed the Sargent Drilling Invoice that happened when the well was found on the playground area at Zearing.
4.6     Discuss 2021-2022 Revised School Calendar Snavely discussed the revised calendar due to the late start of school.  In many discussions the staff stated they do not want to lose the day off after conferences.  Days were added during scheduled PD days.  Two days are being added to the end of spring break and one day was added to the end of the school year.  Staff will need to make up these PD days at the end of the school year.

5.     Closed Session: Fuller moved to go to Closed Session, Seconded by Nessa.  Pursuant to Iowa Code Section 21.5(1)(c):  To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.  Roll Call: Ayes: ALL Moved to close session at 7:06 p.m.

    Fuller moved to return to open session, seconded by Nessa Roll Call: Ayes: ALL Returned to open session at 8:10 p.m.

6.    Action Agenda:
6.1    Approval of Possible Revisions to the District Return to Learn Plan Kohlwes moved to make no changes to the current Return to Learn Plan per recommendation of Superintendent, Bappe seconded. Ayes: 4 Nayes: 2 (Fuller, Nessa) Motion approved.
6.2    Approval of Pay App #9 to Graphite Construction Fuller moved to approve Pay App #9, seconded by Jedlicka Ayes: ALL motion approved
6.3    Approval of PLEVA Payment Bappe moved to approve payment to PLEVA, seconded by Jedlicka.  Ayes:  ALL Motion approved
6.4    Approval of Sargent Drilling Payment Jedlicka moved to approve payment to Sargent Drilling, seconded by Kohlwes.  Ayes: ALL Motion approved
6.5    Approval of 2021-2022 Revised School Calendar  Jedlicka moved to approve the revised calendar, seconded by Nessa.  Ayes:  ALL Motion approved

7.    Consent Agenda Nessa moved to approve the consent agenda, seconded by Bappe, Ayes: All Niemeyer abstained
7.1    Minutes
7.2    Bills       
7.3    Personnel

8.    Board Items   
8.1  Superintendent Comments
       Snavely commented that the School Board Convention is coming in November.  Fuller plans to attend.
       Board policies are still being worked on to get updated for ISFIS to put on website
       PPEL meeting needs to be set up to prepare for upcoming vote
       Transportation has stated we may need another bus very soon
       Preliminary enrollment counts look promising
       Plan to get bids on the copier in the HS office as it is no longer working.  
8.2    Board Member Comments
       Kohlwes questioned why C/N was late on the CAR and voiced his frustration that we are late on this report
       Nessa commented that she is glad students are in school and thanked everyone for their hard work in getting this done.
8.3    Board Calendar Next meeting September 27, 2021 at 6:30 in Colo.

9.    Adjourn Kohlwes moved to adjourn the meeting, seconded by Nessa.  Ayes:  ALL meeting adjourned 8:38p.m.
                         

COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

A regular meeting of the Colo-NESCO Board of Education was held Monday, October 18, 2021 at 6:30 PM in the Zearing Elementary Library, Zearing, Iowa. Directors in attendance: Joel Niemeyer, Jon Cutler (6:40), John Fuller, Levi Bappe. Staff in attendance: Marc Snavely, Bill Lytle, Lakoda Kelber.

BOARD MINUTES

1.    Call To Order – President Joel Niemeyer called the regular meeting to order at 6:40 p.m.
2.    Approval of Agenda – Moved by Fuller, seconded by Bappe to approve the agenda.  AYES – All.  Motion carried 4-0.
3.    Public Comments    – There was no public comment.
4.    Information/ Discussion –
4.1    Discussion of Independent Contractor Agreement to Support SBO: Snavely gave a brief background on Karen Shinn, the proposed support SBO and what is expected of her in this role.
4.2    Discussed Line Item Budget
4.3    Review 2021-22 Board Goals: Snavely requested input on Board goals for the Nov meeting. He would like school leaders to come to a meeting and share student achievement goals.
4.4    Review Job Descriptions for Secretaries (District, MS/HS, Elementary); Paraprofessionals, FoodService Director, Lead Cook, and Cafeteria Worker: There was discussion on which job descriptions had already been updated. (Ken Leighty, transportation)
4.5    Discuss Consortium Agreement with Granwood. Snavely gave an update on the situation with a special needs student that is being transported to Granwood at Woodward daily.  A signature would be needed from Joel for the agreement.
4.6    Discuss Purchase of 2015 Dodge Caravan: Snavely gave an update on the mode of transportation and the driver for the student attending Granwood. A van (that was used for this particular student) was purchased from West Marshall for $2500. A driver (that was also previously used for this particular student) was hired to transport. Fuller asked the age of the student, and Snavely said this could be a six-year commitment.
4.7    Discuss Pay App #10 to Graphite
4.8    Discuss Service Master Invoice: Cutler was impressed by the extensive documentation by Servicemaster. Snavely said he has all liquidated damages info from construction project saved.
4.9    Discuss TRANE Invoice to repair Air-Conditioner at Zearing
4.10    Discuss PLEVA Invoice: and possible resale of temporary plumbing items, etc.
4.11    Discuss HUDL Focus Renewal: Conditions of the HUDL contract were discussed. Cutler asked about putting the games on the screens in the cafeteria.
4.12    Discuss Purchasing Speakers for Classrooms in Colo: Speakers were damaged at some point during construction. Joe Wakeman has a quote for their replacement.
4.13    Discuss Purchasing Blinds for classrooms and Offices in Colo: Most of these were damaged this year during construction.
4.14    Discuss Replacing Graphics by the Colo Middle/High School Gym: Also damaged during construction. Snavely said we have one quote from Sports Graphics out of Clarion.
4.15    Discuss Repairing Locker Room Floors in Colo: Under current conditions, the surface is too “sharp” for use. Lytle said  they will be epoxy floors. Niemeyer asked about repairing the ceiling first.
4.16    Discuss FFA Yearly Fundaiser: Sponsor Lakoda Kelber was in attendance and filled the Board in on dates and goals for the fundraiser.
4.17    Discuss Open Enrollment Request Out of District: Snavely said he consulted with Niemeyer and signed off on an open-enrollment out. The student is no longer attending CN.
4.18    Review Early Retirement (Policy 407.6): The question was raised by Fuller: does the district want to encourage early retirement when there is such a teacher shortage? Snavely said there are two teachers that could possibly qualify.
4.19    1st Reading (Policy 600-603.10)
4.20    Review Policy Primers

    
5.    Action Agenda:

5.1         Approval of Independent Contractor Agreement to Support SBO: Bappe moved to approve the independent contractor agreement to support  SBO at $40/hour, 8 hours/ week. Fuller Seconded. Ayes 4, Nays 0. Motion Carried 4-0.
5.2    Approval of Line Item Budget: Cutler moved to approve the Line Item Budget and Fuller Seconded. Ayes 4, Nays 0. Motion carried 4-0.
5.3    Approval of Job Descriptions for Superintendent Secretary, Middle/High School Secretary, Elementary Secretary, Paraprofessional, Food Service Director, Lead Cook and Cafeteria Worker. Fuller moved to approve the job descriptions of these positions. Bappe seconded. Ayes 4, Nays 0. Motion Carried 4-0.
5.4    Approval of Consortium Agreement with Granwood: Bappe moved to approve the Consortium Agreement with Granwood. Cutler seconded. Ayes 4, Nays 0. Motion Carried 4-0.
5.5    Approval of Purchase of 2015 Dodge Grand Caravan: Bappe moved to approve purchase of the Dodge Caravan for $2500 from West Marshall. Cutler seconded. Ayes 4, Nays 0. Motion Carried 4-0.
5.6    Approval of Pay App #10 to Graphite Construction. Fuller moved to approve the $401,349.15 payment to Graphite Construction. Cutler seconded. Ayes 4, Nays 0. Motion carried.
5.7    Approval of ServiceMaster Invoice: Cutler moved to approve payment of the ServiceMaster invoice for $12,116.93 for the post- demolition cleaning. Bappe seconded. Ayes 4, Nays 0. Motion carried.
5.8    Approval of TRANE Invoice to Repair Air-Conditioner in Zearing: Fuller moved to approve payment of the TRANE invoice for $11,688.00 to repair the air conditioner in Zearing. Bappe seconded. Ayes 4, Nays 0. Motion carried.
5.9    Approval of PLEVA Invoice: Fuller moved to approve multiple invoices totaling $3247.50 from PLEVA. Bappe seconded. Ayes 4, Nays 0. Motion carried.
5.10    Approval of HUDL Focus Renewal: Cutler moved to approve the HUDL contract for $4000 / 3 years. Bappe seconded. Ayes 4, Nays 0. Motion carried.
5.11    Approval of Purchasing Speakers for Classrooms in Colo: Bappe moved to approve purchase of speakers for classrooms at $14.048.10. Fuller seconded. Ayes 4, Nays 0. Motion carried.
5.12    Approval of Purchasing Blinds for Classrooms and Offices in Colo: Cutler moved to approve purchase of blinds for $4695. Bappe seconded. Ayes 4, Nays 0. Motion carried.
5.13    Approval of Purchasing Graphics by the Colo Middle/High School gym: Fuller moved to approve replacement of graphics at $4,533. Bappe seconded. Ayes 4, Nays 0. Motion carried.
5.14    Approval of Repairing Locker Room Floors in Colo: Bappe moved to approve the replacement of the locker room floors in Colo at $10,175.34 ($4900 removal). Fuller seconded. Ayes 4, Nays 0. Motion carried.
5.15    Approval of Yearly FFA Fundraiser: Bappe moved to approve the FFA Fundraiser. Fuller seconded. Ayes 4, Nays 0. Motion carried.
5.16    Approval of OE Request Out of District: Fuller moved to approve the application of open enrollment out of the district. Bappe seconded. Ayes 4. Nays 0. Motion carried.
5.17    Approval of Early Retirement Policy (Policy 407.6): Lack of motion.
     

6.    Consent Agenda: Moved by Cutler, seconded by Bappe, to approve the consent agenda. AYES – All. Motion Carried 4-0.

7.1    Minutes   - September 20, 2021
7.2    Bills           
7.3    Financials  
7.4     Personnel – Resignations: Patrice Prescott (Associate), Amy Yanez (Associate)
    New Hires: Christina Jones (Associate $12.09/hr), Amy Kline (Associate $12.09/hr), Karissa Rempe (Basketball Cheer)    
    Contract Change: Candace Sutton (JH Head Basketball Coach to JH Head Basketball & Asst Coach)
            

8.    Board Items   
8.1    Superintendent Comments – Enrollment down 3.8. Towns talking about housing. Not transporting any students to Woodward this year.  Class size a concern down the road.
8.2    Board Member Comments    
8.3    Board Calendar – The next regular schedule meeting will be Monday May 1th at 6:30 in Colo.

 

10.    Adjourn – Moved by Cutler seconded by Fuller to adjourn @ 8:50 p.m.  AYES – All.  NAYES – None. Motion carried 4-0.

 

COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

A special board meeting was held by the Colo-NESCO Board of Education on Monday, November 8, 2021 at 6:30 in the Colo Middle/High School Library in Colo, Iowa.  Present: Jon Cutler, Traci Nessa, Justin Jedlicka (electronically), John Fuller, Brad Kohlwes Staff: Marc Snavely, Rita Foley. Absent: Joel Niemeyer, Levi Bappe

Special Board Meeting Agenda

1.    Call to Order Meeting was called to order at 6:30 by Jon Cutler.  

2.    Approval of Agenda Fuller moved to approve the agenda, seconded by Nessa  Ayes:  ALL Motion approved 5-0

3.    Information/Discussion

3.1 Discuss SBRC Exhibits for Late Filing of Certified Annual Report (CAR) Snavely reported on the report to the SBRC and discussion of the procedures that are being put in place to establish that there are no more late filing fees.

4.    Action Agenda

4.1 Approve SBRC Exhibits for Late Filing of Certified Annual Report (CAR) Fuller moved to approve the SBRC Exhibits, seconded by Nessa.  Roll Call Ayes: Cutler, Kohlwes, Fuller, Jedlicka, Nessa Nayes: None  Motion approved 5-0

5.    Consent Agenda Nessa Moved to approve the consent agenda, seconded by Fuller  Ayes: ALL Motion approved 5-0

5.1 Personnel Snavely discussed the personnel list explaining positions for ELL Coordinator and assisting with planning for long term math sub.

6.    Adjourn Nessa moved to adjourn the meeting at, seconded by Fuller.  Meeting adjourned at 7:02

 

COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

An organizational meeting for the Colo-NESCO Board of Education was held for Monday, November 22, 2021 at 6:40 p.m. in Zearing Elementary Media Center. In attendance: Joel Niemeyer, Jon Cutler, Justin Jedlicka, Levi Bappe, Brad Kohlwes, Katy McKinney, John Fuller; Staff: Mark Snavely, Rita Foley, Bill Lytle, Travis Owens, Lakoda Sparks

BOARD AGENDA
(Organizational Meeting of the New Board)

1.    Call to Order (Board Secretary Presides) Board Secretary Foley called the meeting to order at 6:45

2.    Roll Call (Board Secretary Presides) Roll call was made

3.     Oath of Office (Board Secretary Presides) Board Secretary Foley read the Oath of Office to John Fuller, Katy McKinney, and Justin Jedlicka.  These members were sworn in.

4.     Election of President (Board Secretary Presides) Board Secretary Foley called for nominations for President.  Cutler Moved to nominate Niemeyer as president, Fuller seconded. Close nomination Cutler moved, Bappe seconded.  Ayes: All  Niemeyer elected as president. Oath of office was administered.

5.     Election of Vice-President Niemeyer called for nominations for Vice President, Bappe moved to nominate Cutler for vice president, seconded by Jedlicka; Fuller moved to close nominations, Bappe seconded.  Ayes: ALL Cutler voted in as vice president Oath of Office was administered.

6.     Establish Board Calendar & Meeting Dates Snavely discussed the currently scheduled board meetings and asked for any changes.  Meeting schedule will stay the same with Regular Board Meetings being held the third Monday of each month.

7.     Appointment of Board Members to Committees
        Buildings & Grounds: Brad Kohlwes & Justin Jedlicka        Finance: Joel Niemeyer & John Fuller and rotating member
        Negotiations: Jon Cutler & Justin Jedlicka            SIAC: Katy McKinney & John Fuller
        Policies: John Fuller & Levi Bappe            Voc Ag: Brad Kohlwes & Joel Niemeyer
        Foundation: Jon Cutler                Assessors Board:  John Fuller
        
8.    Information/Discussion:

8.1    Discuss Request for Out of State FFA Trip Sparks reported on the Out of State FFA Trip to Ft. Worth. January 29-Feb 1.  Transportation Department would like to have them rent a van for the trip. By renting the van more students could attend this trip.  This is to attend the Ft Worth Stock Show and visit other livestock businesses and network with Texas FFA members.  Snavely recommended the rental of van to save putting these miles on our vans.
8.2    Construction Update Lytle and Snavely gave an update:  pouring concrete for parking lot and curb for Zearing this week.  There are concerns with the weight of the new roof pieces in Colo with any snow weight included.  Part of the roof has been torn off but no new roofing has been lifted to the roof.  Locker rooms are being used by students, but they are not 100% complete, hardware and caulking and other items still need to be completed. Colo entryway is coming along, steel will be put up next week.  Zearing rooms are coming along, PS rooms should be done by 12/23, the lobby will be end of January at the earliest.  The HVAC at Zearing is not working correctly, Lytle is trying to get this straightened out.
8.3    Discuss SBRC Modified Allowable Growth for Special Education Snavely reported on the SBRC Modified Allowable Growth for Special Education.  This is brought before the Board every year.
8.4    Discuss SBRC Application for Increasing Enrollment Out & LEP Instruction Beyond 5 Years Snavely discussed the Open enrollment out increase this is allowed by the SBRC.
8.5    Discuss Local Government Risk Pool (Iowa LGRP) for Natural Gas Snavely discussed the Local Government Risk Pool for Natural Gas.  This is a program where ISFIS partners with Wood River Energy.  This will lock in our prices for natural gas prices for the rest of the fiscal year.  Snavely recommends that C/N sign up for the rest of the fiscal year and then discuss renewing for another year in March.  This amount can be paid from the District Management Fund.  
8.6    Discuss Policy Primers (501.15, 502.3, 502.3R1, 505.5, 601.1, 601.2, 603.1, 603.2, 604.6) Snavely discussed the policy primers that have been released from IASB.
8.7    Discuss Request for New Scoreboard in Colo Middle/High Gym Snavely discussed the new scoreboard in Colo.  A memorial donation has been given to help with this purchase.  Owens shared information regarding the scoreboard.  We are required to have a shot clock beginning with the 22-23 season.  With the current scoreboard to add a shot clock requires updating technology to meet the requirement. Purchasing new scoreboards will allow the shot clocks to work more efficiently. The cost recommended would be: Scoreboard $18578; Shot Clock $3265; LED installation $1980; Installation $2250.  Total $26,073.  This will be offset by the $5070 donation.  This would be installed after the end of the basketball season.  Niemeyer discussed his concern of approving this when the building is not completed yet and we don’t know how things are going to end up.
8.8    Discuss Schumacher Elevator Company Proposal Snavely reported that the elevator in Zearing is not working.  A drive shaft needs to be built to repair the elevator.  This has been ordered and should be repaired very soon. If the ramp were done we wouldn’t need to repair the elevator.  This will be handled as liquidated damages due to construction delays.
8.9    Discus Purchase of Van from West Marshall Snavely reported that the van that was approved in October to be purchased from West Marshall has now changed prices they  want $4000.  
8.10    Discuss John Deere Rental Agreement Snavely discussed the rental agreement
8.11    Discuss Pay App #11 to Graphite Construction Snavely discussed the pay app.  The bill has been approved by ISG.
8.12    Discuss Board Goals Snavely discussed the Board Goals that have been updated by administration and TLC Leaders.
 
9.    Action Agenda:

9.1    Approval of Request for Out of State FFA Trip Fuller moved to approve the FFA trip to Texas, Bappe seconded.  Ayes: ALL Motion approved.
9.2    Approval of SBRC Modified Allowable Growth for Special Education Cutler moved to approve the SBRC Modified Allowable Growth for Special Education, Jedlicka seconded.  Ayes: ALL Motion approved.
9.3    Approval of SBRC Application for Increasing Enrollment Out and LEP Instruction Beyond 5 Years Fuller moved to approve the SBRC application for increasing enrollment out and LEP Instruction Beyond 5 Years, seconded by Justin.  Ayes: ALL Motion approved.
9.4    Approval of Application to Join the Iowa LGRP Fuller moved to approve joining the Iowa LGRP, Jedlicka seconded Ayes: All Motion approved
        Approval to Join the Iowa LGRP 28E Cutler moved to join the Iowa LGRP, Jedlicka seconded Ayes: ALL Motion approved
        Approval of Participation in the Iowa LGRP for January-June 2022 Cutler moved to approve participation in the Iowa LGRP from January 1, 2022-June 30, 2022 for $60783.38. Jedlicka seconded. Ayes: ALL Motion approved
9.5    Approval of Policy Primers (501.15, 502.3, 502.3R1, 505.5, 601.1, 601.2, 603.1, 603.2, 604.6) Fuller moved to approve the policy primers, Bappe seconded.  Ayes: ALL
9.6    Approval of Request for New Scoreboard in the Colo Middle/High School Gym  Kohlwes moved to approve a new scoreboard with a cost of $19023, Fuller seconded. Ayes: Kohlwes, Cutler, McKinney, Bappe, Fuller Nayes: Jedlicka, Niemeyer Motion approved
9.7    Approval of Schumacher Elevator Company Proposal Bappe moved to approve the proposal from Schumacher Elevator, Jedlicka seconded. Ayes: ALL Motion approved
9.8    Approval of Purchase of Van from West Marshall Fuller moved to approve the purchase of the van from West Marshall CSD for $4,000, Kohlwes seconded. Ayes: 6 Nayes: 1 Cutler Motion approved
9.9    Approval of John Deere Rental Agreement Bappe moved to approve the John Deere Rental Agreement, Jedlicka seconded. Ayes: ALL Motion approved
9.10   Approval of Pay App #11 to Graphite Construction Cutler moved to approve Pay App #11 for $738,353.95, Jedlicka seconded.  Ayes: ALL Motion approved
9.11   Approval of Board Goals Cutler moved to approve the Board Goals as presented, Jedlicka seconded.  Ayes:  ALL Motion approved.

10.     Closed Session: Cutler moved that the Board go to closed session, Fuller seconded.  Roll call was held.  Moved to closed session at 8:24
Returned to open session at 8:46

11.    Consent Agenda: Cutler moved to approve the consent agenda, Fuller seconded the motion.  Ayes: ALL Consent agenda approved with the correction in the minutes that Kohlwes was at the 11/8/21 meeting.

11.1    Minutes
11.2    Bills
11.3    Personnel

12.     Board Items:

12.1    Superintendent Comments Snavely recognized Fuller for his years of service with IASB.  Snavely updated the status on the vaccination policy, it is still under a stay order.  Snavely gave background history on the new Business Official who will begin 7/1/21 in a sharing agreement with Collins Maxwell. PPEL committee will need to meet soon, Karen Shinn has updated the reports. Snavely met with DMACC regarding a shared career counselor position.
12.2    Board Member Comments Fuller commented that it was a good IASB convention.  Cutler questioned if we would have our legislators at the December meeting.  Fuller has heard from Sweeney that she will be in attendance but not others.
12.3    Board Calendar  Next meeting December 20, 2021 at 6:30 in Zearing.

12.    Adjourn Kohwles moved to adjourn the meeting, Jedlicka seconded.  Meeting adjourned at 9:33.
                        

COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

A regular meeting for the Colo-NESCO Board of Education was held on Monday, November 22, 2021 at 6:30 p.m. in Zearing Elementary Media Center. In attendance: Joel Niemeyer, Jon Cutler, Justin Jedlicka, Levi Bappe, Brad Kohlwes, Traci Nessa, John Fuller; Staff: Mark Snavely, Rita Foley, Bill Lytle, Brandon Kelley, Travis Owens, Lakoda Sparks; Guest: Katy McKinney

BOARD AGENDA
(Final Meeting of the Retiring Board)

1.    Call to Order: Niemeyer called the meeting to order at 6:30

2.    Approval of Agenda:  Cutler moved to approve the agenda, Fuller seconded the motion.  Ayes: ALL Agenda approved.
        
3.    Public Comments: There were no public comments

4.    Action Agenda:

4.1    Approve Canvass of Votes Cutler moved to approve the canvass of votes, Nessa seconded the motion; Ayes: ALL Canvass approved
    
5.    Board Items   

5.1    Outgoing Board Recognition Superintendent Snavely recognized Nessa for her time of service on the Board.  Nessa reflected on accomplishments during her tenure.

7.    Adjourn  Kohlwes moved to adjourn the meeting, seconded by Nessa, meeting adjourned at 6:34
                        

COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

The regular meeting will be held by the Colo-NESCO Board of Education on December 20, 2021, at 6:30 p.m. in the Zearing Elementary Media Center, Zearing, Iowa.  In attendance: Joel Niemeyer, Jon Cutler, John Fuller, Justin Jedlicka, Levi Bappe, Katy McKinney, Brad Kohlwes; Staff: Marc Snavely, Rita Foley, Bill Lytle Kody Asmus, Jason Sampson, Ken Leighty, Karen Shinn (electronic) Paula Cady, Beth Heller, Hannah Bain; Guests: Dave Deyoe, Nathan Compton ISG, Tim Verheyen, ISG Peggy Obrecht, Dave Obrecht

BOARD AGENDA
1.    Call to Order Niemeyer called the meeting to order at 6:32

2.    Approval of Agenda  Cutler moved to approve the agenda, second by Jedlicka Ayes: ALL Motion approved
        
3.    Public Comments: Pam Niemeyer and the Appreciation Club told the Board how much they appreciated what they do.  Dave Deyoe talked about his tour at Colo and at Zearing and increasing work force and improving the work force in education.  He also discussed school funding which will be discussed with they open session and hope to have that decision within 30 days of opening session. Discussed the changes in operational sharing and the need to look at the wording of the legislation.  Discussed the OSHA Vaccine Mandate and what the State will do.  
    
4.    Information/Discussion:

4.1    School Improvement Update Asmus reported on the School Achievement Report from the 20-21 school year.  Staffing shortages and Covid have had a huge impact.  Asmus, Cady and Heller reported on the assessments results.  They also reported on the District response to this data including curriculum changes and professional development to assist with increasing the scores.  They reported the Fall 2021 scores and will be back in the Spring to report those results after the curriculum and PD changes have been implemented.
4.2    Transportation Update Sampson gave an update on the transportation department and the status of some buses.  The District will need to purchase a bus in the next year or so.  The board asked for recommendations on new bus and a plan for replacing the current busses based on mileage. Leighty discussed the bus barn in Colo and a possibility of adding on to it to create a place for washing bus/vans.  This would also allow visiting team busses a place to plug in during the winter.  This would require moving the fuel tanks, which would be nice to change to larger tanks.  The barn also needs some repairs to the siding and the possibility of spray foam insulation being sprayed.  Leighty also asked that the bus barn in Zearing not be forgotten.
4.3     Construction Update Snavely reported on the status of the projects, right now it is a matter of getting items completed.  There are many items that should be completed but aren’t being completed at this time. There was much discussion on the latest bill from Graphite.
4.4     Discuss Change Order from ISG The bill for this was not received by the District so this will be brought next month.
4.5    Discuss Construction Change Orders Compton reported on change orders from Graphite, Change Orders 5-9 have been approved by the Board as Change directives.  Wording on the change orders has been changed and Graphite has signed these now.  Change order 11 is dealing with the concern over the structure of the roof and additional reinforcement.  
4.6    Discuss Pay App #12 to Graphite Construction Revised bill for $724,549.69 was presented to the Board.
4.7    Discuss Modified Supplemental Growth for At-Risk Plan/Dropout Prevention Snavely discussed the Supplemental Growth for At-Risk
4.8    Discussion on PPEL/SAVE Projects Snavely updated on some PPEL projects
            a) Painting-Colo Lytle reported on  painting glazed block in certain areas.  
            b) Refinish Terrazzo-Colo Lytle reported this will be under liquidated damages due to these tiles being damaged by the contractors.
4.9    Discuss Bus Driver & Transportation Coordinator Job Descriptions Snavely discussed the job descriptions for Bus Driver and Transportation Coordinator.  Niemeyer requested there be procedures put in place for requesting service/repairs and time lines.
4.10  Discuss Online Purchase Orders Management Procedures Snavely discussed the procedures for purchase orders.
4.11  Discuss 28E Agreement with Collins-Maxwell to share the SBO Position for 2022-2023 Snavely discussed the 28E Agreement for sharing the SBO position.

5.    Action Agenda:

5.1    Second Reading of Policies 600 Series:  Policies 600.1 to 603.10 Cutler moved to approve policies 600.1 through 603.10, seconded by Fuller. Ayes: ALL Motion approved.
5.2    Approval of Change Order from ISG No Motion made
5.3    Approval of Construction Change Orders Cutler moved to approve Change Orders 5, 6, 7, 8, 9 and 11, seconded by Kohlwes.  Ayes: ALL  Motion approved
5.4    Approval of Pay App #12 to Graphite Construction Revised pay application was approved 6-1 (Kohlwes)
5.5    Approval of Modified Supplemental Growth for At-Risk Plan/Dropout Prevention Jedlicka moved to approve the supplemental growth for At-Risk Plan/Dropout Prevention in the amount of $87,085, seconded by Fuller.  Ayes: ALL Motion approved.
5.6    Approval of PPEL/SAVE Projects
            a) Painting-Colo Cutler moved to approve JCToland for $14,952.00, seconded by Jedlicka. Ayes: ALL Motion approved.
            b) Refinish Terrazzo-Colo Fuller moved to approve A&H Concrete for $19,676, seconded by Jedlicka.  Ayes: ALL Motion approved
5.7    Approval of Bus Driver & Transportation Coordinator Job Descriptions Fuller moved to approve transportation job descriptions, seconded by Cutler.  Ayes: ALL Motion approved
5.8    Approval of Online Purchase Orders Management Procedures Cutler moved to approve procedures, seconded by Jedlicka.  Ayes:  ALL Motion approved.
5.9    Approval of 28E Agreement with Collins-Maxwell to share the SBO Position for 2022-2023 Fuller moved to approve the 28E Agreement with Collins-Maxwell to share the SBO position, seconded by Jedlicka.  Ayes: ALL Motion approved.
      
6.    Consent Agenda: Cutler moved to approve the consent agenda, seconded by Fuller. Ayes: ALL Motion approved

6.1    Minutes
6.2    Bills
6.3    Financials Karen Shinn reported on the financials for the District and the PPEL report.
6.4    Personnel Snavely reported that the math position has been filled for the rest of the year.

7.    Board Items   

7.1    Superintendent Comments Snavely handed out the committee assignments; Substitute rates have been increasing throughout the area; Associates are a large issue, we will look at what we can do to make these positions more attractive; Handed out the progress on financial goals and finances on the construction project.  Banners at C/N have come down at the front of the building Kelley has been asked to get something metal.  We have been instructed by legal counsel that we would not be able to have a policy to hold employees accountable if they break their contract after signing.
7.2    Board Comments Board would like to have some discussions on the unspent balance amounts.  Bappe will be resigning from the board at the January meeting.
7.3    Board Calendar   

8.    Adjourn  Kohlwes moved to adjourn, seconded by jedlicka  Meeting adjourned 10:12
                         

COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

The regular meeting was held by the Colo-NESCO Board of Education on January 17, 2022, at 6:30 p.m. in the Zearing Elementary Media Center, Zearing, Iowa. In attendance: Joel Niemeyer, Levi Bappe,  John Fuller, Justin Jedlicka, Brad Kohlwes, Katie McKinney (virtually); Staff: Marc Snavely, Bill Lytle, Rita Foley, Travis Owens, Karen Shinn (virtually); Guest: Justin Walker, Nathan Compton, ISG

BOARD AGENDA
1.    Call to Order: Niemeyer called the meeting to order at 6:35

2.    Approval of Agenda:  Bappe moved to approve the agenda, Fuller seconded. AYES: ALL Motion approved
        
3.    Public Comments: No public comments

4.     Appoint New Board Member: Bappe resigned from the Board due to moving from the District.  Fuller moved to appoint Justin Walker to replace Bappe, Jedlicka seconded.  Roll Call: AYES-ALL Walker is sworn in as a Board Member.
    
5.     Information/Discussion:

5.1    Construction Update: Snavely handed out the new 3 week project schedule. Lytle discussed that the contractor would like the building evacuated to swing the roofing materials up.  They were told this could not happen as we have no place to move the kids.  Front entryway is being worked on and contractor states it will be done February 1.   More has been done in the past 2 weeks at Colo than the previous 6 weeks due to new construction supervisor.  Pipe burst in McCallsburg boiler room during last cold spell, repairs will be made soon and the water will not be dependent on the old building. Lytle reported he had two companies come to look at west side windows in Colo.  To insulate the piping the soffit will need to be removed in order for this to happen.  There is a chance that there will be asbestos there will be a company coming this week to check on that.
5.2    Discuss Change Order #10-Credit for Sound System (Colo Middle/High School Gym) Snavely reported that Colo does not need a sound system so we have asked for a credit back for $45,000.
5.3    Discuss Change Order #11-Colo Roof (Not to Exceed Cost) The change order that was brought to the board in December had not been signed by Graphite, the amount approved did not include Graphite’s amount.  The amount not to exceed is $155,988.50.
5.4    Discuss Change Order #12-Witch Smoke Dampers Compton said he needs to do more research on this.
5.5    Discuss ISG Invoice for Additional Services Compton reported these additional services are for time spent when meetings were held to try to get the contract back on track.  Most of this time happened this summer.
5.6    Discuss Pay App #13 to Graphite Construction . Kohlwes discussed that he walked through the billing and compared to the Graphite billing.  He is concerned that we are being billed for windows that aren’t on site or installed, they are currently being fabricated into the frames.  There was more regarding liquidated damages and retainage.
5.7    Discuss Copier Lease Bids Snavely reported on the copier lease bids.  Bids were received from three different companies.  
5.8    Discuss Colo-NESCO District Website Bids Snavely discussed the bids for rebuilding the District website.  There were two companies who sent in bids.  Snavely reiterated that the website needs to be updated to be able make the District be more inviting.  
5.9    Discuss Board Policies 604-607 (1st Reading) Snavely went over the first reading of Board Policies 604-607.  
            
6.    Action Agenda:

6.1    Approve Change Order #10-Credit for Sound System (Colo Middle/High School Gym) Fuller moved to approve change order #10 as a credit for $45,000, Jedlicka seconded.  AYES: All Motion approved
6.2    Approve Change Order #11-Colo Roof (Not to Exceed Cost) Jedlicka moved to approve change order #11 not to exceed $155,988.50, Fuller seconded. AYES: All Motion approved        
6.3    Approve Change Order #12- Witch Smoke Dampers No motion made
6.4    Approve ISG Invoice for Additional Services Fuller moved to approve ISG’s invoice for additional services of $34,472.74, Jedlicka seconded. AYES: All Motion approved
6.5    Approve Pay App #13 to Graphite Construction Jedlicka moved to approve pay app #13 for $252,907.21, Walker seconded. AYES: 5 NAYES: Kohlwes
6.6    Approve Copier Lease Fuller moved to approve the copier lease with Premier for $569.27 a month for 60 months, Kohlwes seconded. AYES: All  Motion approved
6.7    Approve Website Developer  Jedlicka moved to approve Neapolitan Labs for $9,000 as an upfront fee and $1,500 annually, Fuller seconded.  AYES: All Motion approved    
 
7.    Consent Agenda: Fuller moved to approve the consent agenda, Jedlicka seconded. AYES: All

7.1    Minutes
7.2    Bills
7.3    Financials Shinn discussed financials with the Board and comparisons from last year.
7.4    Personnel

8.    Board Items   

8.1    Superintendent Comments Snavely reported that bus quotes will come in February.  Snavely reported that we are working on the transportation procedures and the associate salary schedule.  We are struggling to find associates to fill open vacancies.  
8.2    Board Comments Fuller mentioned the Day on the Hill sponsored by IASB. Fuller discussed the potential of the voucher system being proposed by the Governor.
8.3    Board Calendar Next meeting will be in McCallsburg on February 21, 2022.

9.    Adjourn Kohlwes moved to adjourn, Jedlicka seconded.  Meeting adjourned at 8:16.
                        

COLO-NESCO COMMUNITY SCHOOL BOARD OF EDUCATION

The regular meeting was held by the Colo-NESCO Board of Education on February 21, 2022, at 6:30 p.m. in the McCallsburg Elementary Cafeteria, McCallsburg, Iowa.  In attendance: Jon Cutler, John Fuller, Justin Jedlicka, (electronic) Justin Walker; Staff: Marc Snavely, Brandon Kelley, Bill Lytle, Rita Foley, Lakoda Sparks; Guests: FFA members; Absent: Joel Niemeyer, Katy McKinney, Brad Kohwles

BOARD AGENDA
          
1.    Call to Order Vice President Cutler called the meeting to order at 6:30 p.m.

2.    Approval of Agenda Fuller moved to approve the agenda, Walker seconded.  Ayes: ALL Agenda approved
        
3.    Public Comments: There were no public comments
    
4.    Information/Discussion:

4.1    FFA Presentation on Fort Worth, Texas Trip FFA students presented information regarding their trip to Fort Worth TX. Students shared highlights of the stops they made on their trip.
4.2    Discuss FFA/FCCLA Fundraising Activity Sparks discussed an upcoming FFA/FCCLA fundraising activity of strawberry sales.  This fundraiser has been done for the past few years.
4.3    Construction Update Snavely reported on the status of the construction.  Lytle shared that Colo is still at a standstill, some steel was swung up on the roof last Saturday.  Work is progressing at Zearing, it is anticipated that teachers will be moved over spring break.
4.4    Discuss the Purchase of a New School Bus There was some discussion on the different quotes.  Sampson is waiting for another quote.  Cutler questioned whether we are adding a bus or replacing a bus.  Further discussion is tabled until March meeting.
4.5    Discuss Offering a Bus Driver Incentive for 22-23 School Year Snavely asked that this be tabled until March meeting
4.6    Discuss Pay App #14 to Graphite Construction Snavely discussed pay app #14.  As we near the end of the project the pay apps will be less as there is less work being done and most materials are onsite.
4.7    Discuss Change Order #13 Snavely discussed CO #13 which is a reduction of $30,000 for the elementary sound system.
4.8    Discuss Change Order #14 Snavely discussed CO #14 for $529.24 for additional access panels at Zearing.
4.9    Discuss Special Education Contract with the Sioux City Community School District-21-22 School Year Snavely discussed that we have a student who is attending a 24 hour treatment center in Sioux City, we will be billed for the days they attend.
4.10    Discuss 28E Sharing Agreement with DMACC & Ballard to Add a College & Career Transition Counselor for the 22-23 School Year & Beyond Snavely discussed the 28E agreement for the College & Career Transition Counselor for the 22-23 school year and beyond.
4.11    Discuss MOU Between DOT & Colo-NESCO for Skip the Trip Program Snavely discussed the renewal of the agreement with DOT for Skip the Trip Program.
4.12    Discuss Offering a Stipend to Create a Dean of Students Position for the 22-23 School Year & Beyond Snavely discussed creating a position of Dean of Students beginning with the 22-23 school year.  This position is needed to assist with students at the elementary and continue working with the MS/HS students.
4.13    Discuss Proposal to Adjust Associate Pay Scale for the 22-23 School Year Snavely discussed the potential scale for associates which would reflect a slight increase for each year of employment, rather than the same rate of pay for 4 years at a time.  There was much discussion on different avenues to look at in regards to getting and retaining associates.
4.14    Discuss Board Policy (604-607-2nd Reading) Snavely discussed the second reading of policies.  He noted that the board needs to approve whether we continue with the current policy or take the IASB policy for numbers 604.6, 605.6E1 and 605.6E2.
4.15    Discuss IASB Voucher Resolution Snavely discussed the resolution recommended by IASB in regard to the voucher resolution.
4.16    Discuss Offering Summer School Program for Students in Grades K-6 Snavely discussed the need for a summer school program for grades K-6.  This has been offered K-4 in the past and Snavely feels we need to add 5-6 this year.
4.17    Discuss Purchase of New Furniture Snavely discussed the need for purchasing new furniture for the District office, Colo staff lounge, Zearing library, collaboration and meeting rooms.  Snavely asked board members to consider if they want to continue on with updating classrooms at Colo or put this on hold for a year or so.
4.18    Discuss 2022-2023 Proposed School Calendar Snavely discussed the proposed school calendar and the need for a public hearing to present the calendar.
4.19    Discuss Adding a Storage Shed to the Colo Campus to Store Athletic Equipment    Snavely discussed the need for a storage shed to store athletic equipment to clear up space in the bus barn.
            
5.    Action Agenda:

5.1    Approval of FFA/FCCLA Fundraising Activity Fuller moved to approve the FFA/FCCLA Fundraising activity, Walker seconded. Ayes: ALL Motion approved
5.2    Approval of Purchase of a New School Bus No motion
5.3    Approval of Pay App #14 to Graphite Construction Fuller moved to approve pay app #14 for $191,669.62, Walker seconded. Ayes: ALL Motion approved
5.4    Approval of Change Order #13 Walker moved to approve CO #13 to deduct $30,000 for the sound system, Fuller seconded. Ayes: All Motion approved
5.5    Approval of Change Order #14 Fuller moved to approve CO #14 to add additional access panels to the restroom for $529.24, Jedlicka seconded.  Ayes: ALL Motion approved
5.6    Approval of Special Education Contract with the Sioux City Community School District-21-22 School Year Fuller moved to approve the Special Education Contract with Sioux City CSD, Jedlicka seconded.  Ayes: ALL Motion approved.
5.7    Approval of 28E Sharing Agreement with DMACC & Ballard to Add a College & Career Transition Counselor for the 22-23 School Year & Beyond Jedlicka moved to approve the 28E Sharing agreement with DMACC & Ballard, Walker seconded.  Roll Call Ayes:  Walker, Jedlicka, Fuller, Cutler Nayes: None Motion approved.
5.8    Approval of MOU Between DOT & Colo-NESCO for Skip the Trip Program Walker moved to approve the MOU with the DOT, Jedlicka seconded.  Ayes: ALL Motional approved.
5.9    Approval of Board Policy (604-607-2nd Reading) Fuller moved to approve the 2nd reading of Board Policies 604-607 opting for the IASB policy for 604.6, 605.6E1 and 605.6E2, Jedlicka seconded.  Ayes: ALL Motion approved.
5.10    Approval of IASB Voucher Resolution Walker moved to approve the Voucher Resolution, Fuller seconded. Ayes: All Motion approved.
5.11    Approval of Offering Summer School Program for Students in Grades K-6 Fuller moved to offer a summer school program for grades K- this summer, Walker seconded.  Ayes: ALL Motion approved
5.12    Approval of Purchase of New Furniture Jedlicka moved to approve the purchase of new furniture, Walker seconded.  Ayes: ALL Motion approved
5.13    Set Hearing Time/Date for the 2022-2023 Proposed School Calendar Fuller moved to set the hearing for the proposed school calendar for March 21, 2022 at 6:30, Jedlicka seconded.  Ayes: ALL Motion approved.
5.14    Approval of Adding a Storage Shed to the Colo Campus to Store Athletic Equipment Fuller moved to approve the adding of a storage shed from Premier Sheds for $6,755 for athletic supplies, Walker seconded. Ayes: ALL Motion approved.
        
6.    Consent Agenda: Fuller moved to approve the consent agenda, Jedlicka seconded. Ayes: ALL Consent agenda approved.

6.1    Minutes
6.2    Bills
6.3    Financials  Snavely explained the financial reports to the Board
6.4    Personnel

7.    Board Items   

7.1    Superintendent Comments Snavely discussed cutting back of summer help and what priorities need to be done this summer.  The April Board meeting needs to move to a week prior to April 11, 2022.  The BMO credit has been an issue with payment processing.  The business office would like to move to online payments.
7.2    Board Comments
7.3    Board Calendar  

8.    Adjourn Fuller moved to adjourn the meeting, Walker seconded. Meeting adjourned at 9:12 p.m.   

 

 

COLO-NESCO COMMUNITY SCHOOL  BOARD OF EDUCATION

The regular meeting was held by the Colo-NESCO Board of Education on March 21, 2022, at 6:30 p.m. in the McCallsburg Elementary Cafeteria, McCallsburg, Iowa.  In attendance: Joel Niemeyer, Jon Cutler, Justin Jedlicka, Justin Walker, Katie McKinney, Brad Kohlwes, John Fuller (7:00) Staff: Marc Snavely, Rita Foley, Bill Lytle, Kody Asmus, Paula Cady, Beth Heller, Brandon Kelley, Ken Leighty, Jason Sampson, Brian Schaeffer (6:44)

BOARD AGENDA

1. Call to Order Niemeyer called the meeting to order at 6:30
2. Approval of Agenda Cutler moved to approve the agenda with the adjustment to move item 9 to 11.4, Kohlwes seconded. Ayes: ALL Motion approved. 7-0
3. Public Comments: There were no public comments
4. Public Hearing for the 2022-2023 School Year Calendar Cutler moved to open the public hearing, second by Jedlicka. Roll Call.  Public meeting was called to order to discuss the 2022-23 calendar. There was no discussion. Cutler moved to return to regular meeting, Jedlicka seconded. Ayes: ALL Motion approved 7-0
5. Information/Discussion:
   1. Discussion on a Request to Place a Memorial Bench at the Baseball Field Emily Banks emailed Snavely a request to place a Memorial Bench at the Baseball Field in honor of Jose Munoz Sr. who supported CN baseball.
   2. Construction Update Lytle discussed they are about halfway done with the roof in Colo and anticipates it being done mid-April.  In Zearing they are continuing to pour concrete and should be done with the ADA ramp mid-April also.  Items are slowly proceeding.
   3. Discussion on Pay #15 to Graphite Construction Snavely stated that Pay App #15 has been approved by ISG and the work has been done. The application is ready to be approved for payment.
   4. Discussion on Change Order #15 Snavely discussed CO #15 for brackets to mount handicap openers and duct penetrations in the Science Wing for $5,847.92.
   5. Discussion on Purchasing a New School Bus Snavely discussed purchasing a new school bus, whether it is needed immediately or if it is something that could be put off.  Sampson stated that the lead time for a bus is about a year, by the time a bus would come in the District would probably need a bus.  Sampson discussed the difference between the three bus bids.  Leighty commented on the van that is used to transport a student to Woodward is also in need of replacement.  Cutler discussed the idea of purchasing the bus with delivery next year to help with the issue of aging busses.
   6. Discussion on Bus Driver Incentive Leighty discussed implementing a bus driver incentive program to help entice new drivers.  Leighty discussed Nevada’s incentive program to help retain drivers.  Leighty also asked the Board to consider sending two drivers to Mason City to obtain the CDL license through the course offered there.
   7. School Improvement Update Asmus, Cady, and Heller presented the winter data and plans for the continued increase of scores.  There will be another update this summer on the spring testing.  The Board wants to be sure we are focusing on the student achievement goals.
   8. Discussion on Career Ready Plan Asmus reported on the career ready plan.  This plan is required to be approved annually by the Board.  
   9. Discussion on Updated ESSER II/III Plan Snavely discussed the updated ESSER II/III Plan and asked for approval to make changes that have been implemented by adding additional special education support at the elementary.
   10. Discussion on Fiscal Year 2023 Budget Information Schaeffer reported on Levy information and budget information for FY23.  
   11. Discussion on Sharing Agreement & Purchases Services
       
       1. Girl’s Wrestling w/Collins-Maxwell, Ballard & Nevada Owens reported that IGHSAU sanctioned girls wrestling.  There is a need to share with other schools to form a full girls’ team.
       2. Boy’s Wrestling w/Collins-Maxwell Snavely reported that there have been some issues regarding the sharing agreement with Collins-Maxwell. Owens has been discussing with other Districts nearby also and will more bring information to the next meeting.
       3. Sharing Agreement w/Nevada Snavely discussed the sharing agreements that have been approved by Nevada
          1. Human Resource Director
          2. Transportation Director
          3. Curriculum Director
       4. Purchased Services
          1.    Technology Support from Nevada
          2. Librarian Support for Nevada
   12. Discussion on AEA Purchasing Agreement Snavely discussed the AEA purchasing agreement for purchasing supplies.
   13. Discussion on Iowa Local Government Risk Pool for Natural Gas Snavely discussed the Iowa Local Government Risk Pool for Natural Gas of $83,763.00
   14. Discussion on School Agreement with Morningside University Snavely discussed the agreement with Morningside University to allow student teachers to work with Colo-NESCO teachers.
   15. Discussion on Carpeting Areas of Colo Snavely discussed carpet bids for the walk off carpet covering the terrazzo and the District office, ICN room and the Band room.  Snavely recommends approving the entrances and district office and possibly holding off on the ICN and Music rooms.  Fuller discussed that appearances are everything and carpeting is a big focus point.
   16. Discussion on Asbestos Abatement in Colo Lytle discussed asbestos abatement for $4193 on the west side of the soffit area.  This has to be done before getting quotes on the foam insulation.
   17. Discussion on John Deere Lawn Mower Rental Agreement Snavely discussed the lease of 3 lawn mowers for the District.
   18. Discussion on Paying Credit Card Bills Electronically There was discussion on paying the District credit cards via electronic payment,
   19. Discussion on Board Policy-700 Series (1st Reading)    Snavely discussed the optional policies and the new policies.  This is the first review of these policies.
6. Action Agenda:
   1. Approval of the 2022-2023 School Calendar Cutler moved to approve the 2022-2023 school calendar, Jedlicka seconded Ayes: ALL Motion approved 7-0
   2. Approval of a Request to Place a Memorial Bench at the Baseball Field Kohlwes moved to approve the request to place a memorial bench at the baseball field, Jedlicka seconded.  Ayes: ALL Motion approved 7-0
   3.  Approval of Pay App #15 to Graphite Construction Jedlicka moved to approve pay app #15 to Graphite Construction for $266,494.24, Cutler seconded.  Ayes: ALL Motion approved 7-0
   4. Approval of Change Order #15 Jedlicka moved to approve Change order # 15 for $5,847.92, Cutler seconded.  Ayes: ALL Motion approved. 7-0
   5. Approval of Purchasing a New School Bus Cutler moved to purchase the bus from School Bus Sales Co for $122,129, Jedlicka seconded. Ayes: 4  Nayes: 3 (Kohlwes, Walker, Niemeyer) Motion passed. 4-3
   6. Approval of Career Ready Plan Fuller moved to approve the Career Ready Plan, Jedlicka seconded.  Ayes:  ALL Motion approved. 7-0
   7. Approval of Updated ESSER II/III Plan Cutler moved to approve the updated ESSER II/III plan, Fuller seconded. Ayes: ALL Motion approved. 7-0
   8. Set Budget Hearing Date Cutler moved to set the Budget Hearing date for April 11, 2022 at 6:30 in McCallsburg, Jedlicka seconded. Ayes: ALL Motion approved. 7-0
   9. Approval of Girl’s Wrestling Sharing Agreement with Collins-Maxwell, Ballard, & Nevada Jedlicka moved to approve the girl’s wrestling sharing agreement with Nevada, C/M and Ballard, Fuller seconded.  Ayes: ALL Motion approved. 7-0
   10. Approval of Sharing Agreements w/Nevada Cutler moved to approve the sharing agreements with Nevada, McKinney seconded. Ayes: ALL Motion approved 7-0
   11. Approval of Purchased Services from Nevada and for Nevada Fuller moved to approve the purchased services agreements between Nevada and C/N, Walker seconded. Ayes:  ALL Motion approved. 7-0
   12. Approval of AEA Purchasing Agreement Jedlicka moved to approve the AEA Purchasing agreement, Cutler seconded. Ayes: ALL Motion approved 7-0
   13. Approval of Iowa Local Government Risk Pool for Natural Gas Jedlicka moved to approve the Iowa Local Government Risk Pool agreement, Jedlicka seconded. Ayes: ALL Motion approved 7-0
   14. Approval of School Agreement with Morningside University Cutler moved to approve the agreement with Morningside University, McKinney seconded.  Ayes: ALL Motion approved 7-0
   15. Approval of Carpeting Areas of Colo Cutler moved to approve Hiller Carpeting to install carpet in the entryways and District Office for a total of $23146.20, Jedlicka seconded. Ayes: ALL Motion approved 7-0
   16. Approval of Asbestos Abatement in Colo Fuller moved to approve REW Services Corp for asbestos abatement in Colo for $4139, Walker seconded.  Ayes: ALL Motion approved 7-0
   17. Approval of John Deere Lawn Mover Rental Agreement Kohlwes moved to approve the mower rental agreement with VanWall for $3240, Walker seconded.  Ayes: ALL Motion approved 7-0
   18. Approval of Paying Credit Card Bills Electronically Cutler moved that the District pay the credit card bill electronically, Fuller seconded. Ayes: ALL Motion approved 7-0
7. Closed session to discuss recommended expulsion of a student as provided by Iowa Code section 21.5(1)(e) and to review or discuss records which are required by law to be kept confidential as provided by Iowa Code Section 21.5(1)(a). Cutler moved to go into closed session, Walker seconded, and roll call was held.  Moved to closed session at 9:00p.m.  
8. Open Session – Action regarding recommended expulsion of a student Fuller moved to return to open session, Jedlicka seconded, roll call was held. Returned to open session at 9:05p.m.  Kohlwes moved to expel student for one year. Roll call was held. Ayes: ALL Motion approved 7-0
9. Consent Agenda: Cutler moved to approve the consent agenda, Fuller seconded. Ayes: 6 Nayes: 1 (Niemeyer) Motion approved.
   1. Minutes
   2.  Bills
   3. Financials  
   4. Personnel
10. Board Items   
    1. Superintendent Comments
    2. Board Comments
    3. Board Calendar Next Board meeting April 11, 2022; 6:30 p.m. McCallsburg
    4. Closed Session: Closed session to discuss in Accord with Iowa Code Section 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. Cutler moved to go to closed session, Fuller seconded.  Roll call was held, moved to closed session at 9:27p.m.  Fuller moved to return to open session, Cutler seconded. Roll call was held, moved to open session at 9:53.  
11. Adjourn Kohlwes moved to adjourn, Jedlicka seconded.  Meeting adjourned at 9:55p.m.

    
COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

The regular meeting was held by the Colo-NESCO Board of Education on April 11, 2022, at 6:30 p.m. in the McCallsburg Elementary Cafeteria, McCallsburg, Iowa.  In attendance: Joel Niemeyer, Brad Kohwles, Justin Jedlicka, Justin Walker, Tracy McKinney, John Fuller (7:09); Staff: Marc Snavely, Brian Schaeffer, Rita Foley, Brandon Kelley (6:34), Travis Owens (6:34) Guests: Kelsie Engelken

BOARD AGENDA

1.    Call to Order Niemeyer called the meeting to order at 6:30

2.    Approval of Agenda Jedlicka moved to approve the agenda, Walker seconded. Ayes: ALL Motion approved
        
3.    Public Comments: There were no public comments

4.    Public Hearing for the 2023 Budget
a)    Presentation of 2023 Budget Schaeffer presented the budget for FY23
b)    Public Comment None
c)    Action on 2023 Budget Kohlwes moved to approve the budget, Jedlicka seconded. Ayes: ALL Motion approved
    
5.    Information/Discussion:

5.1    Presentation on FCCLA State Leadership Conference Engelken gave a presentation regarding the State Leadership Conference and had a video from students wanting to attend the National Conference.
5.2    Discussion on FCCLA Fundraisers Engelken spoke on some fundraisers to raise funds to help defray the cost of this conference.  The cost per student is approximately $1500 per students.
5.3    Discussion on Baseball & Softball Fundraiser Snavely discussed the cookie dough fundraiser that is currently in progress.
5.4    Interactive Preview of the New District Website Snavely showcased the website that is currently in progress being updated.  This website will be updated daily with announcements, lunch menus and other important information.  The hope is to be live by the end of April.
5.5    Construction Update Lytle gave an update on the construction projects. Colo: roof should be done next week, floor should be leveled in the vestibule this week.  Zearing: Last pour on the ADA will be Wednesday, things are progressing slowly.  Many of the items can’t be completed until students aren’t in the building.
5.6    Discussion on Pay App #16 to Graphite Construction Snavely discussed the pay app #16 for $233,683.65.  Everything has been approved through ISG for payment.
5.7    Discussion on Change Order #16 & # 17 Lytle discussed the change orders, one is repairs to the ceiling during the project.  Dry wall was damaged during the scope of the project that was not expected.    
5.8    Discussion on Liquidated Damages Related to Construction Project Snavely discussed the letter written by Ahler’s & Cooney regarding liquidated damages. This letter is to notify Graphite that we will seek to resolve liquidated damages that have accumulated once the project is completed.
5.9     Discussion on Putting Bus #8 Permanently Out of Service Snavely reported that this bus has a leaking gas tank and can no longer be used.
5.10    Discussion on Summer Help Snavely would like to save money and hire one adult to help with the mowing.
5.11    Wrestling Sharing Update Owens discussed that Nevada is not interested in sharing.  Roland Story & West Marshall are interested in sharing.  Each of those schools are checking with their Board to see if there are any issues.
5.12    Discussion on Replacing East Gym Doors and Panic Bars Snavely discussed the necessity of replacing the East Gym doors.  These need to be replaced as soon as possible due to water leaking in and damaging the floor.  These are the original doors.
5.13    Discussion on Purchasing Sound System for the Gym in Zearing Snavely discussed the credit change order for a credit for $30,000.  We will replace with the same system that is in Colo.  This system is a savings and we get what we want.
    
6.    Action Agenda:

6.1    Approval of FCCLA Summer Trip to San Diego, CA Fuller moved to approve the FCCLA summer trip to San Diego, CA, Jedlicka seconded. Ayes: ALL Motion approved.
6.2    Approval of FCCLA Fundraisers Fuller moved to approve the FCCLA fundraiser, Walker seconded. Ayes: ALL Motion approved.
6.3    Approval of Baseball & Softball Fundraiser Kohlwes moved to approve the Baseball and Softball fundraiser, Jedlicka seconded. Ayes: ALL Motion approved.
6.4    Approval of Pay App #16 to Graphite Construction Jedlicka moved to approve pay app #16 for $233,683.65, Fuller seconded. Ayes: 5 Nayes: 1 (Kohlwes). Motion approved.
6.5    Approval of Change Order #16 & #17 Jedlicka moved to approve Change order 16 $8,745 & 17 $5,620, Fuller seconded. Ayes: ALL Motion approved
6.6    Approval of Liquidated Damages Letter Fuller moved to send the letter to Graphite regarding liquidated damages, Jedlicka seconded. Ayes: ALL Motion approved
6.7    Approval of Putting Bus #8 Permanently Out of Service Jedlicka moved to put Bus #8 permanently out of service, McKinney seconded. Ayes: ALL Motion approved
6.8    Approval of Summer Help Fuller moved to hire one additional person for summer help, Jedlicka seconded. Ayes: ALL Motion approved.
6.9    Approval of Replacing East Gym Doors and Panic Bars Kohlwes moved to replace the East Gym Doors and panic bars using Southern Lock & Glass for $12,276.47, McKinney seconded.  Ayes: ALL Motion approved
6.10    Approval of Purchasing Sound System for the Gym in Zearing Fuller moved to approve sound system in Zearing from A+ Communications and Security for $27,188, Jedlicka second. Ayes: All Motion approved
6.11    Approval of Board Policy-700 Series-Final Reading Fuller moved to approve the second reading Board Policies in the 700 series, Jedlicka second. Ayes: ALL Motion approved

7.     Closed Session: McKinney moved to go to closed session, Fuller second. Roll Call was held. Moved to closed session at 7:36. Fuller moved to return from closed session, Kohlwes seconded. Roll Call was held. Returned to open session at 8:04.

8.    Consent Agenda: Fuller moved to approve the consent agenda, Jedlicka second. Ayes: ALL Motion approved.

    8.1    Minutes
    8.2    Bills
    8.3    Financials  
    8.4    Personnel

9.    Board Items  

9.1    Superintendent Comments Snavely reported the PS numbers are 19 in each class.  There is a possibility that we may need to add another section.  There was discussion on sending drivers to the CDL course in Mason City.
9.2    Board Comments
9.3    Board Calendar Next meeting May 16, 2022, 6:30 in McCallsburg.

10.    Adjourn Fuller moved to adjourn the meeting, Jedlicka second. Meeting adjourned
                        

 

COLO-NESCO COMMUNITY SCHOOL

       BOARD OF EDUCATION

 

A special board meeting was held May 8, 2022 at 8:00 in the MS/HS Library in Colo.  In attendance: Joel Niemeyer, Jon Cutler, Katie McKinney, Justin Jedlicka (virtual), Justin Walker (virtual), John Fuller (virtual); Absent: Kohlwes; Staff: Marc Snavely, Rita Foley

Special Board Meeting Agenda

1.                   Call to Order Meeting was called to order at 8:01p.m.

2.                   Approval of Agenda Cutler moved to approve the agenda, McKinney second.  Ayes: ALL Motion approved.                                             

3.                   Information/Discussion

            3.1                Discussion on Agreement Between the CN CSD & the CNEA Snavely reported about the negotiated agreement that the CNEA ratified on Friday.  This agreement now includes the nurse.

3.2                Discussion on 2022-2023 Teaching & Coaching Contracts Snavely discussed the list of all teaching and coaching contracts.

3.3                Discussion on New Associate & Cook/Server Pay Scale Snavely discussed the new Associate and Cook/Server staff pay schedules.

3.4                Discussion on Support Staff & Administrative Wages/Contracts Snavely discussed the Support Staff and Administrative Wages/Contracts.

3.5                Discussion on Bus Driver Contracts Snavely discussed bus salaries.  The description of Transportation Coordinator was added at a rate of $17.74.

3.6                Discussion on Dean of Students Job Description Snavely presented the job description for the new position of Dean of Students.

4.                   Action Agenda

            4.1                Approval of 2022-2023 Teaching & Coaching Contracts Fuller moved to approve the 2022-23 Teaching & Coaching Contracts, Jedlicka second. Ayes: ALL (Niemeyer and Cutler abstained) Motion Approved: 4-0

4.2                Approval of Associate and Cook/Server Pay Scale McKinney moved to approve the Associate and Cook/Server pay scale, Cutler second. Ayes: ALL Motion Approved: 6-0

4.3                Approval of Support Staff & Administrative Wages/Contracts McKinney moved to approve the Support Staff and Administrative wages/contracts, Jedlicka second. Ayes: ALL (Cutler abstained) Motion Approved: 5-0

4.4                Approval of Bus Driver Contracts Cutler moved to approve the Bus Driver contracts and the addition of Transportation Coordinator to the schedule at a rate of $17.44/hour, Jedlicka second. Ayes: ALL (Niemeyer abstained) Motion Approved: 5-0

4.5                Approval of Dean of Students Job Description Fuller moved to approve the job description for the Dean of Students, Jedlicka second. Ayes: ALL Motion Approved: 6-0

5.                   Consent Agenda Cutler moved to approve the Consent Agenda, McKinney second. Ayes: ALL Agenda approved:6-0

                        5.1                Personnel

6.                   Adjourn Cutler moved to adjourn the meeting, McKinney second.  Meeting adjourned at 8:28 p.m.

COLO-NESCO COMMUNITY SCHOOL

                                                              BOARD OF EDUCATION

The regular meeting was held by the Colo-NESCO Board of Education on May 16, 2022, at 6:30 p.m. in the McCallsburg Elementary Cafeteria, McCallsburg, Iowa. Present: Joel Niemeyer, Jon Cutler, Katie McKinney, Justin Jedlicka, Brad Kohlwes; Staff: Marc Snavely, Rita Foley, Brandon Kelley, Travis Owens, Bill Lytle; Guests: Peggy O’Brecht, Pastor Kathy Sandmann Absent: John Fuller, Justin Walker

     BOARD AGENDA

1.             Call to Order Niemeyer called the meeting to order at 6:32 p.m

2.             Approval of Agenda Cutler moved to approve the agenda with the additional personnel, Jedlicka second.  Ayes: ALL Agenda approved

3.             Public Comments: There were no public comments             

4.             Information/Discussion:

           4.1          School Board Recognition Snavely recognized the Board for their service to the C/N CSD.  Board members received a certificate of recognition. 

4.2          McCallsburg Daycare Update Pastor Kathy Sandmann gave an update on the Daycare center in McCallsburg.  Their biggest issues are staffing problems.  Sandmann discussed the desire to continue to build the program.

4.3          Discussion Open Enrollment Request Out of the District Snavely discussed the request for Open Enrollment for a student to attend the Ames CSD, due to some health situations, this open enrollment was not filed by the March 1^st deadline.

4.4          Discussion on School Fees for 2022-2023 Snavely discussed the school fees for the 22-23 school year.  This does include the lunch fees.

4.5          Discussion on List of 2022 Senior Graduates Snavely presented the list of the 2022 Graduates.  Kelley discussed that a few students are still on the bubble. 

4.6          Discussion on YSS Agreement for 2022-2023 Snavely discussed the YSS Agreement for the 2022-2023 for consultation and behavioral services to students at school.

4.7          Discussion on Soccer/Golf Sharing Agreements for 2022-2023 Owens discussed continuing the sharing agreements for boys and girls soccer with WM, Collins-Maxwell, Baxter and Colfax-Mingo.  Owens also discussed continuing the sharing of boys and girls golf with Collins Maxwell.

4.8          Discussion on Buena Vista University Field Experience Agreement Snavely discussed the Field Experience agreement with Buena Vista which allows them to place student teachers and practicum teachers in the C/N Schools.               

4.9          Discussion on Change Order #18 Snavely discussed the change order that Lytle has approved to provide furring wall and access panels to conceal in floor heat manifolds for $1,470.00.

4.10        Discussion on Pay App #17 to Graphite Construction Snavely discussed pay app #17 for $150,827.44.  Kohlwes discussed the fact that the lockers were ordered incorrectly per ISG.  Recommendation is that we need to pay the bill and try to recoup from ISG.

4.11        Discussion on PPEL Purchases Snavely discussed the following possible PPEL purchases, Cutler asked why there were only one bid for each item.  It has been difficult to get more than one person to bid.

A) Wall Mats for Stage-Zearing The wall mats at Zearing are very worn and need replaced. Cost $2,696 from Sports Graphics.

B) Bus Barn Updates-Colo Breer Builders has given quotes for repairs on the bus barn.  Total cost is $10,200.

C) Upgrade to MS/HS Parking Lot Banners-Colo The banners are being damaged from the high winds.  For a cost of $1,720 from Lashier Graphics & Signs spring pole banner sets will hold up better and there is a guarantee with these.

D) Cafeteria Tables-Colo Zearing cafeteria tables are very old and need replaced.  The plan would be to buy new tables for Colo and take the Colo tables to Zearing.  This cost is $11,571.99 from Premier.

E) Concrete-Concession Area-Colo Concrete for the Concession Area in Colo, total cost $20,636.25

F) Landscaping-Colo Landscaping for around the building in Colo on the south side, cost $20,508.40 from Kuberski Brothers Lawncare

G) New Furniture-Four Classrooms-Colo Classroom furniture for four classrooms in Colo, cost $53,979.49 from Premier

4.12        Discussion on TLC Positions for 2022-2023 Snavely discussed the list of who will hold the TLC Positions for the 22-23 school year.

4.13        Discussion on DASHIR Pay Increases for 2022-2023 Snavely stated that DASHIR is asking for a 2% raise which is the amount that support staff is being given for the 2022-23 school year.

5.             Action Agenda:

            5.1          Approval of Renewing the McCallsburg Daycare Lease Cutler moved to approve renewing the McCallsburg Daycare Lease for the same amount $1/year, Jedlicka second. There was discussion on                                          whether this is a greater expense to the District than a benefit.  Ayes: 4 Nayes: 1 (Kohlwes) Motion approved. 4-1

5.2          Approval of Open Enrollment Request Out of the District Jedlicka moved to approve the Open Enrollment Application, Cutler second. Ayes: NONE; Nays: ALL Motion failed 5-0

5.3          Approval of School Fees for 2022-2023 Cutler moved to approve the school fees for 2022-2023, Jedlicka second.  Ayes: ALL Motion approved 5-0

5.4          Approval of List of 2022 Senior Graduates McKinney moved to approve the list of 2022 Senior Graduates, Jedlicka second. Ayes: ALL Motion approved 5-0

5.5          Approval of YSS Agreement for 2022-2023 McKinney moved to approve the YSS Agreement for 2022-23, Jedlicka second. Ayes: ALL Motion approved 5-0

5.6          Approval of Soccer/Golf Sharing Agreement for 2022-2023 Jedlicka moved to approve the Sharing agreements for Soccer/Golf for the 2022-23 school year, McKinney second.  Ayes: ALL Motion approved 5-0

5.7          Approval of Buena Vista University Field Experience Agreement Cutler moved to approve the Field Experience Agreement with BVU, Jedlicka second. Ayes: ALL Motion approved 5-0

5.8          Approval of Change Order #18 McKinney moved to approve Change Order #18, Jedlicka second. Ayes: ALL Motion approved 5-0

5.9          Approval of Pay App#17 to Graphite Construction Cutler moved to approve Pay App #17, Jedlicka second. Ayes: 4 Nayes: Kohlwes  Motion approved 4-1

5.10        Approval of PPEL Purchases Kohlwes moved to approve all PPEL purchases as listed, Cutler second. Ayes: ALL Motion approved 5-0.

                                                A) Wall Mats for Stage-Zearing Sports Graphics $2696

                                                B) Bus Barn Updates-Colo Breer Builders $10,200

                                                C) Upgrade MS/HS Parking Lot Banners-Colo Lashier Graphics & Signs $1,720.00

                                                D) Cafeteria Tables-Colo Premier $11,571.99

                                                E) Concrete-Concession Area-Colo $20,636.25

                                                F) Landscaping-Colo Kuberski Brothers Lawncare  $20,508.40

                                                G) New Furniture-Four Classrooms-Colo Premier $53,979.49

5.11        Approval of TLC Positions for 2022-2023 McKinney moved to approve the TLC assignments, Jedlicka second. Ayes: ALL Motion approved 5-0

5.12        Approval of DASHIR Pay Increases for 2022-2023 Cutler moved to approve the 2% increase for Dashir staff, Jedlicka second. Ayes: ALL Motion approved 5-0

                           

6.             Consent Agenda: Cutler moved to approved the consent agenda with the addition of personnel, Jedlicka second. Ayes: All Motion approved 5-0

                6.1          Minutes

                6.2          Bills

                6.3          Financials  

                6.4          Personnel

7.             Board Items 

                7.1          Superintendent Comments Snavely gave the Board a survey that he would like to send out to community members.  Snavely stated that he feels the construction projects are slowing down due not                                        have the construction manager on site to push them along. 

7.2          Board Comments

7.3          Board Calendar  Next meeting June 20, 2022 in Colo ICN room.

8.             Adjourn Kohlwes moved to adjourn the meeting, Cutler second.  Meeting adjourned 7:57 p.m.

                                                                                                 

COLO-NESCO COMMUNITY SCHOOL

                                                             BOARD OF EDUCATION

 

The regular meeting was held by the Colo-NESCO Board of Education on June 20, 2022, at 6:30 p.m. in the Colo Media Center, Colo, Iowa. Present: Joel Niemeyer, Katie McKinney, Justin Jedlicka, Justin Walker, Brad Kohlwes, Jon Cutler,  John Fuller (virtual);  Staff: Marc Snavely, Rita Foley, Bill Lytle; Community Member: Peggy O’brecht 

     BOARD AGENDA 

1.              Call to Order Niemeyer called the meeting to order at 6:30 p.m.

 

2.              Approval of Agenda Cutler moved to approve the agenda, Jedlicka second.  Ayes: ALL Agenda approved 7-0                                   

3.              Public Comments: There were no public comments                 

4.              Information/Discussion:                 

4.1            Construction Update Lytle gave an update on the construction project, we have our construction manager back and a lot of items should be done in the next two weeks.  We have not been given a project end date.

4.2            Discussion on Change Order #19 Snavely discussed CO #19 for $1291.00 for reworking the existing wall to match the new sheetrock in the FCS Classroom

4.3            Discussion on Change Order #20 Snavely discussed CO #20 for multiple electrical items that need to be completed for $8719.00

4.4            Discussion on Pay App #18 to Graphite Construction Snavely discussed pay app #18 for $179,037.39.  This has been approved by ISG.

4.5            Discussion on Changes/Updates to Middle/High School Student Handbook Snavely discussed changes to the MS/HS student handbook this includes wording for clarification on cameras/cell phones in bathrooms/locker rooms. There was discussion on the dress code and lack of enforcement. There was discussion regarding cell phone usage in the classroom. Snavely asked that this discussion be held in July when Principal Kelley can be here for the discussion.  

4.6            Discussion on Changes/Updates to Elementary School Student Handbook Snavely discussed changes to the Elementary student handbook. He discussed the changes with the secure entries due to construction.  There was discussion if our buildings have been checked for lapses in security.  Snavely stated when construction is done they will start with the ALICE trainings again.

4.7            Discussion on Changes/Updates to Preschool Handbook Snavely discussed changes to the Preschool handbook. He discussed the changes with dropping students off and the changes with secure entrances. Parents are no longer allowed to provide the daily snacks for students.

4.8            Discussion on Milk Bids for 2022-2023 Snavely discussed the milk bids from AE and Hiland, AE is the lower of the bids.

4.9            Discussion on Athletic Agreement with McFarland Clinics for 2022-2023 Snavely discussed the athletic agreement with McFarland Clinic for the 22-23 school year

4.10         Discussion on Sharing Boy’s Wrestling with Roland Story for 2022-2023 Snavely discussed sharing Boys wrestling with Roland Story for the 22-23 school year

4.11         Discussion on Switching SBO Authorization on Bank Accounts Snavely discussed the need to switch SBO Authorization on Bank Accounts with the new Business Manager beginning 7/1/22

4.12         Discussion on Memorandum of Understanding with Mid-Iowa Community Action, Inc. Snavely discussed the Memo of Understanding with MICA regarding the Head Start Program.

4.13         Discussion on Curriculum Purchases for 2022-2023 Snavely discussed the new curriculum being purchased for the 22-23 school year

                  4.14         Discussion on PPEL Purchases:

                                                      A. New Lockers for New Addition in Zearing  Snavely discussed purchasing lockers to replace the PS lockers for $22,929.00.  Niemeyer suggested we stay with the 48” lockers so if rooms need to be changed around they will work for all ages.  There is still discussion on who will ultimately pay for these.

                                                      B. Baseball/Softball Field Repair Lytle discussed the quote for repairs on BB & SB fields for $27,176.84.  This project will remove the sod around in infield/outfield, rebuild the bases and pitcher’s mound for baseball and tile the infield.  For softball will include the pitching mound and batters box.

                                                      C. Foam (West Side of Colo Middle/High School) Lytle discussed the bids for spray foam insulation in the open soffit areas in Colo. For the closed foam $1680.

                                                      D. Soffit (West Side of Colo Middle/High School) Lytle discussed the bid he received for the soffit repair. This will include the front and the area by the science area.

E. Used Maintenance Truck Lytle discussed the bids he received for a maintenance truck.  Lytle recommended to purchase the new truck from Deery for $49,561.                 

5.              Action Agenda:                 

5.1            Approval of Change Order #19 Cutler moved to approve CO #19 for $1291.00, Jedlicka second.  Ayes: ALL Motion passed 7-0

5.2            Approval of Change Order #20 Cutler moved to approve CO #20 for $8719.00, Jedlicka second.  Ayes: ALL Motion passed 7-0

5.3            Approval of Pay App #18 to Graphite Construction Cutler moved to approve Pay App #18 for $179,037.39, Jedlicka second. Ayes: ALL Motion Approved 7-0

5.4            Approval of Changes/Updates to Middle/High School Student Handbook Tabled for more discussion at the July meeting.

5.5            Approval of Changes/Updates to Elementary School Student Handbook Fuller moved to approve changes/updates to the Elementary student handbook, Jedlicka second.  Ayes: ALL Motion approved 7-0

5.6            Approval of Changes/Updates to Preschool Student Handbook Fuller moved to approve changes/updates to the PS student handbook, Jedlicka second. Ayes: ALL Motion approved 7-0

5.7            Approval of Milk Bids for 2022-2023 Kohlwes moved to approve the milk bid from AE Dairy for four years, McKinney second. Ayes: ALL Motion approved 7-0

5.8            Approval of Athletic Agreement with McFarland Clinics for 2022-2023 Cutler moved to approve Athletic Agreement with McFarland Clinic,  Jedlicka second.  Ayes: ALL Motion Approved 7-0

5.9            Approval of Sharing Boy’s Wrestling with Roland-Story for 2022-2023 Jedlicka moved to approve the sharing agreement with Roland Story for Boys wrestling, McKinney second. Ayes: ALL Motion approved 7-0

5.10         Approval of Switching SBO Authorization on Bank Accounts Cutler moved to give approval/signature authority on the school’s accounts with State Bank and Trust and Commercial Cash Management to Sherri Ruzek. Jedlicak second.  Ayes: ALL Motion Approved 7-0

5.11         Approval of Memorandum of Understanding with Mid-Iowa Community Action, Inc. Cutler moved to approve the MOU with MICA, Jedlicka second.  Ayes: ALL Motion approved 7-0

5.12         Approval of Curriculum Purchases for 2022-2023 Cutler moved to approve curriculum purchases for the 22-23 school year, Fuller second. Ayes: ALL Motion approved 7-0

                  5.13         Approval of PPEL Purchases:

A. New Lockers for New Addition in Zearing Fuller moved to approve the purchase of 48” lockers from H2I Group for $22,929.00, Jedlicka second.  Ayes: ALL Motion approved 7-0

B. Baseball/Softball Field Repair Kohlwes moved to approve repairs to the BB/SB fields from Iowa Athletic Field for $27,176.84, second Cutler. Ayes: 6 Nayes: 1 (Niemeyer) Motion approved.

C. Foam (West Side of Colo Middle/High School) Kohlwes moved to approve the closed spray foam from Liberty Bouksa for $1680, McKinney second. Ayes: ALL Motion approved 7-0

D. Soffit (West Side of Colo Middle/High School) Cutler moved to approve the soffit bid from Service Master by Rice-Construction Division for $21,263.31, Jedlicka second. Ayes: ALL Motion approved 7-0

E. Used Maintenance Truck Kohlwes moved to purchase a 2022 Dodge Truck from Deery of Ames for $49,561, Walker second. Ayes: ALL Motion approved 7-0

 

6.              Consent Agenda: Cutler moved to approve the consent agenda, Jedlica second.  Ayes: ALL Motion approved 7-0

 

                  6.1            Minutes

                  6.2            Bills

                  6.3            Financials  

                  6.4            Personnel

 

7.              Board Items 

 

7.1            Superintendent Comments Snavely discussed scheduling a work session for PPEL/building tours for construction progress.  Meeting scheduled for August 8, 2022 at 6:00 beginning in Zearing.

7.2            Board Comments

7.3            Board Calendar  Next meeting July 18, 2022 6:30 Colo.

 

8.              Adjourn  Kohlwes moved to adjourn, Jedlicka second.  Meeting adjourned 8:13 p.m.