Board Minutes - 2022.08.08

COLO-NESCO COMMUNITY SCHOOL

        BOARD OF EDUCATION

A special board meeting was held by the Colo-NESCO Board of Education on Monday, August 8, 2022, at 6:00 p.m. starting in the Colo-NESCO Elementary School located at 407 N. Center Street, Zearing, IA. In attendance: Joel Niemeyer, Jon Cutler, Justin Jedlicka, Brad Kohlwes, Justin Walker, Katie McKinney, John Fuller.  Staff: Marc Snavely, Bill Lytle, Travis Owens, Brandon Kohlwes, Sherri Ruzek, Rita Foley. Guests: Bradley Beaman, Ahlers & Cooney, (virtual) Nicole Keller, legal counsel ISG, (virtual) Nathan Compton, ISG (virtual)

SPECIAL BOARD MEETING AGENDA

1.                   Call to Order Niemeyer called the meeting to order at 6:03 p.m.

2.                   Approval of Agenda Fuller moved to approve the agenda, Jedlicka second.  Motion approved.                                            

3.                   Public Comments: There were no public comments                      

4.                   Information/Discussion:

4.1                Tour to View Construction Progress in Zearing The board toured Zearing Elementary

                        4.2                Tour to View Construction Progress in Colo The board moved to tour Colo MS/HS.

4.3                Discussion on Construction Progress in Both Colo & Zearing There was discussion regarding the status of the project and the balance due versus having enough left to cover liquidated damages. Graphite has filed a claim asking for more time which is pending adjudication to justify these delays.  It will be up to ISG to make the determination of extended days, if any. There was discussion on the lack of work that has been done and the quality of work.                      

Cutler moved to closed session, Jedlicka second.  Roll call, moved to closed session at 8:10.  Fuller moved to return to open session, second Jedlicka. Roll call moved to open session at 9:02.

The board made a list of items that need to be completed within 7 days.  Legal counsel will send this list to Graphite stating we will complete the work due to failure to perform and terminate the contract if not completed.  Items include: Bathrooms in Zearing, Locker Rooms in Zearing, Entry Way at Zearing, Playground at Zearing, Colo Bathrooms, Zearing Concrete Floor, CLEAN everything.  There was discussion on the upcoming pay app and talking with ISG regarding the balance due and retainage. The Board will issue a 10 day notice for cleaning and wall repair to Graphite.  Snavely will contact legal counsel to have the stay lifted.

                        4.4                Discussion on Possibly Selling Elevator Driveshaft in Zearing (Page 5) Tabled due to time

4.5                Discussion on Junior High Football-Low Numbers for Fall of 2022 Owens discussed the low numbers for MS football, there are only 9 students out at this time.  Owens has talked with Collins Maxwell regarding sharing the MS football program.

                        4.6                Discussion on Employee Handbook Snavely discussed the employee handbook updates.

4.7                Discussion on Audit Proposal for Fiscal Year 2022, 2023, & 2024 Ruzek discussed audit proposal for the next three years.

                        4.8                Discussion on Foreign Exchange Student Request Snavely discussed a request from a Foreign Exchange Student.

4.9                Discussion on Sharing Special Education Director w/Nevada Snavely discussed sharing a Special Education Director with Nevada.

4.10            Discussion on Sharing a 5-12 Art Teacher w/Nevada Snavely discussed sharing a 5-12 Art Teacher with Nevada due to being unable to hire a full time teacher.

                        4.11            Discussion on Putting a Fence Around the Gas Pumps in Colo Tabled due to time

                        4.12            Discussion on Purchasing Furniture for the Art Room & Entrance Area in Zearing Tabled due to time

                        4.13            Discussion on Purchasing Window Graphics for Colo Tabled due to time

                        4.14            Discussion on Making Adjustments to Main Basketball Hoops in Zearing Tabled due to time            

5.                   Action Agenda:         

5.1                Approval of Employee Handbook Cutler moved to approve the employee handbook, Jedlicka second. Ayes: ALL Motion approved 7-0

5.2                Approval of Audit Proposal for Fiscal Year 2022, 2023, & 2024 Fuller moved to approve the audit proposal from Schrurr & Company, LLP $9,500 in 2022, $9750 in 2023, $10,000 in 2024, Jedlicka second.  Ayes:  ALL Motion approved 7-0.

5.3                Approval of Foreign Exchange Student Request McKinney moved to approve the Foreign Exchange Student request, Jedlicka second. Ayes: ALL Motion approved 7-0

5.4                Approval of Sharing Special Education Director w/Nevada Cutler moved to approve sharing a Special Education Director with Nevada, Fuller second. Ayes: ALL Motion approved 7-0

5.5                Approval of Sharing 5-12 Art Teacher w/Nevada Fuller moved to approve sharing 5-12 Art Teacher with Nevada at a cost of $24,000, McKinney second. Ayes: ALL Motion approved 7-0.

5.6                Approval of Putting a Fence Around the Gas Pumps in Colo Item Tabled

5.7                Approval of Purchasing Furniture for the Art Room & Entrance Area in Zearing Item tabled

5.8                Approval of Purchasing Window Graphics for Colo Item tabled

5.9                Approval of Making Adjustments to Main Basketball Hoops in Zearing Item tabled

6.                   Consent Agenda: Cutler moved to approve the consent agenda, Fuller second. Ayes: ALL Motion approved 7-0

                        6.1                Minutes (July 18^th Regular Meeting)

                        6.2                Personnel

7.                   Board Items

7.1                Superintendent Comments Snavely suggested waiting on the PPEL meeting until we are further along with the construction issues. The Board asked to have a work session in September/October.

                        7.2                Board Comments

                        7.3                Board Calendar  Next meeting Monday, August 15, 2022

 

8.                   Adjourn Kohlwes moved to adjourn, Cutler second.  Meeting adjourned at 9:50.