Board Minutes - 2022.04.11

    
COLO-NESCO COMMUNITY SCHOOL
BOARD OF EDUCATION

The regular meeting was held by the Colo-NESCO Board of Education on April 11, 2022, at 6:30 p.m. in the McCallsburg Elementary Cafeteria, McCallsburg, Iowa.  In attendance: Joel Niemeyer, Brad Kohwles, Justin Jedlicka, Justin Walker, Tracy McKinney, John Fuller (7:09); Staff: Marc Snavely, Brian Schaeffer, Rita Foley, Brandon Kelley (6:34), Travis Owens (6:34) Guests: Kelsie Engelken

BOARD AGENDA

1.    Call to Order Niemeyer called the meeting to order at 6:30

2.    Approval of Agenda Jedlicka moved to approve the agenda, Walker seconded. Ayes: ALL Motion approved
        
3.    Public Comments: There were no public comments

4.    Public Hearing for the 2023 Budget
a)    Presentation of 2023 Budget Schaeffer presented the budget for FY23
b)    Public Comment None
c)    Action on 2023 Budget Kohlwes moved to approve the budget, Jedlicka seconded. Ayes: ALL Motion approved
    
5.    Information/Discussion:

5.1    Presentation on FCCLA State Leadership Conference Engelken gave a presentation regarding the State Leadership Conference and had a video from students wanting to attend the National Conference.
5.2    Discussion on FCCLA Fundraisers Engelken spoke on some fundraisers to raise funds to help defray the cost of this conference.  The cost per student is approximately $1500 per students.
5.3    Discussion on Baseball & Softball Fundraiser Snavely discussed the cookie dough fundraiser that is currently in progress.
5.4    Interactive Preview of the New District Website Snavely showcased the website that is currently in progress being updated.  This website will be updated daily with announcements, lunch menus and other important information.  The hope is to be live by the end of April.
5.5    Construction Update Lytle gave an update on the construction projects. Colo: roof should be done next week, floor should be leveled in the vestibule this week.  Zearing: Last pour on the ADA will be Wednesday, things are progressing slowly.  Many of the items can’t be completed until students aren’t in the building.
5.6    Discussion on Pay App #16 to Graphite Construction Snavely discussed the pay app #16 for $233,683.65.  Everything has been approved through ISG for payment.
5.7    Discussion on Change Order #16 & # 17 Lytle discussed the change orders, one is repairs to the ceiling during the project.  Dry wall was damaged during the scope of the project that was not expected.    
5.8    Discussion on Liquidated Damages Related to Construction Project Snavely discussed the letter written by Ahler’s & Cooney regarding liquidated damages. This letter is to notify Graphite that we will seek to resolve liquidated damages that have accumulated once the project is completed.
5.9     Discussion on Putting Bus #8 Permanently Out of Service Snavely reported that this bus has a leaking gas tank and can no longer be used.
5.10    Discussion on Summer Help Snavely would like to save money and hire one adult to help with the mowing.
5.11    Wrestling Sharing Update Owens discussed that Nevada is not interested in sharing.  Roland Story & West Marshall are interested in sharing.  Each of those schools are checking with their Board to see if there are any issues.
5.12    Discussion on Replacing East Gym Doors and Panic Bars Snavely discussed the necessity of replacing the East Gym doors.  These need to be replaced as soon as possible due to water leaking in and damaging the floor.  These are the original doors.
5.13    Discussion on Purchasing Sound System for the Gym in Zearing Snavely discussed the credit change order for a credit for $30,000.  We will replace with the same system that is in Colo.  This system is a savings and we get what we want.
    
6.    Action Agenda:

6.1    Approval of FCCLA Summer Trip to San Diego, CA Fuller moved to approve the FCCLA summer trip to San Diego, CA, Jedlicka seconded. Ayes: ALL Motion approved.
6.2    Approval of FCCLA Fundraisers Fuller moved to approve the FCCLA fundraiser, Walker seconded. Ayes: ALL Motion approved.
6.3    Approval of Baseball & Softball Fundraiser Kohlwes moved to approve the Baseball and Softball fundraiser, Jedlicka seconded. Ayes: ALL Motion approved.
6.4    Approval of Pay App #16 to Graphite Construction Jedlicka moved to approve pay app #16 for $233,683.65, Fuller seconded. Ayes: 5 Nayes: 1 (Kohlwes). Motion approved.
6.5    Approval of Change Order #16 & #17 Jedlicka moved to approve Change order 16 $8,745 & 17 $5,620, Fuller seconded. Ayes: ALL Motion approved
6.6    Approval of Liquidated Damages Letter Fuller moved to send the letter to Graphite regarding liquidated damages, Jedlicka seconded. Ayes: ALL Motion approved
6.7    Approval of Putting Bus #8 Permanently Out of Service Jedlicka moved to put Bus #8 permanently out of service, McKinney seconded. Ayes: ALL Motion approved
6.8    Approval of Summer Help Fuller moved to hire one additional person for summer help, Jedlicka seconded. Ayes: ALL Motion approved.
6.9    Approval of Replacing East Gym Doors and Panic Bars Kohlwes moved to replace the East Gym Doors and panic bars using Southern Lock & Glass for $12,276.47, McKinney seconded.  Ayes: ALL Motion approved
6.10    Approval of Purchasing Sound System for the Gym in Zearing Fuller moved to approve sound system in Zearing from A+ Communications and Security for $27,188, Jedlicka second. Ayes: All Motion approved
6.11    Approval of Board Policy-700 Series-Final Reading Fuller moved to approve the second reading Board Policies in the 700 series, Jedlicka second. Ayes: ALL Motion approved

7.     Closed Session: McKinney moved to go to closed session, Fuller second. Roll Call was held. Moved to closed session at 7:36. Fuller moved to return from closed session, Kohlwes seconded. Roll Call was held. Returned to open session at 8:04.

8.    Consent Agenda: Fuller moved to approve the consent agenda, Jedlicka second. Ayes: ALL Motion approved.

    8.1    Minutes
    8.2    Bills
    8.3    Financials  
    8.4    Personnel

9.    Board Items  

9.1    Superintendent Comments Snavely reported the PS numbers are 19 in each class.  There is a possibility that we may need to add another section.  There was discussion on sending drivers to the CDL course in Mason City.
9.2    Board Comments
9.3    Board Calendar Next meeting May 16, 2022, 6:30 in McCallsburg.

10.    Adjourn Fuller moved to adjourn the meeting, Jedlicka second. Meeting adjourned