1. Alcoholic beverages will not be brought to or consumed on school grounds.
2. Use of tobacco is prohibited in school district facilities, grounds and vehicles.
3. After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site, or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.
4. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.
5. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

Cross References

Approved: 02/20/23             Reviewed: 02/20/23             Revised: 06/16/14

Rates for Use of Buildings and Sites:

• Elementary school gym (first two hours) $20
• Elementary school gym with kitchen (first two hours) $40
• Middle school gym (first two hours) $30
• Middle school kitchen and lunch room (two hours) $30
• High school gym (two hours) $45
• High school lunch room $25
• For each additional hour or fraction thereof $15
• For providing chairs and/or tables for meetings $20
• Custodial charges $10 per hour
• ICN classroom per hour $12.50

In addition to paying the above fees, other than entities using the ICN classroom, each entity must make arrangements with the school district to have adequate custodial and supervisory services. Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage.

Rates for Use of Equipment:

• VCR/DVD (one-half day) $10
• Overhead projector (one-half day) $10

The ICN is a statewide telecommunications network designed primarily to enhance learning opportunities for students, employees and board members. The school district recognizes that it is not the only authorized user of the ICN and other users will frequently be using the school district's ICN facilities. Sponsored and authorized users of the ICN must comply with state and federal law in using the ICN.

The high school principal is responsible for coordinating ICN classroom use. Requests for use of the ICN classroom by employees for the educational program are filed with the high school principal.

It is the responsibility of the entity using the ICN classroom to comply with the requirements of the law and school district policy and its supporting administrative regulations.

1. The ICN is a limited access network and sponsored or authorized users cannot use the system for profit making ventures.
2. The use must be consistent with the mission of the sponsored or authorized user.
3. Users cannot resell time on the ICN.
4. Sponsored and authorized users are responsible for compliance with the Americans with Disabilities Act and Iowa Civil Rights Act. Sponsored and authorized users are responsible for making the necessary accommodations and are responsible for obtaining and paying for needed interpreters or interpretive equipment.
5. Sponsored and authorized users are required to stay within the ICN classroom and use the most direct route to the ICN classroom. Other school district facilities, sites, areas in a the school district building or equipment are off limits to the authorized users.*
6. The charge for use of the ICN room is $12.50,
7. The ICN will be available is Monday through Friday, 7:00 a.m. to 10:30 p.m. and Saturday, 8:00 a.m. to 4:00 p.m.
8. The sponsored or authorized user is responsible for all site and site usage charges.
9. A school district employee will be present in the school district facility while the ICN is in use.*
10. Food and drink are not permitted in the ICN room.*
11. First time use of the ICN will require prior training and should be organized through the school district ICN scheduler the high school principal’s office.
12. Use or transmission of copyrighted material, without prior approval of the copyright holder, is strictly prohibited. Appropriate use of the copyrighted material is the responsibility of the sponsored or authorized user, not the school district.*
13. The school district reserves the right to amend these rules as necessary to reflect the ICN's usage and changes at the state or federal level.*
14. The school district reserves the right to charge all costs, including attorneys' fees, that may arise to the authorized user for the sponsored or authorized user's failure to comply with the law, board policy and administrative regulations.*

*Items with an asterisk are not legal requirements but are items that should be considered when writing an ICN room usage regulation.

Cross References

Approved: 02/20/23      Reviewed: 02/20/23           Revised: 06/16/14

COMMUNITY USE OF DISTRICT BUILDINGS/SITES/EQUIPMENT APPLICATION            Code No. 905.EH1

The undersigned entity makes application for the use of the school district facility or equipment as designated below.  The entity will provide police protection at its own expense, if necessary, to maintain order and to properly protect the building, site, or equipment.  Police protection is required when admission is charged.

Please refer to Policy 905.01 to determine the proper use of school facilities and equipment.  The entity is responsible for complying with the law, board policy and the administrative regulations.

The entity must provide an Indemnity and Liability Insurance Agreement, Policy 905.1E2, prior to use of the school district buildings, sites, or equipment.

Building/Site/Equipment                                                 Date                                                                                    

Purpose                                                                          Hours                                                                                    

Gymnasium                                                                    Classroom

Seating                       Scoreboard                                    ICN                                                    

Public Address System                                                    Computer Lab                                            

Employee                                                                        Other                                             

Total Fee                                             

Name of entity making application:                                                                                                                   

Name of person making application                                                                                                                  

Address:                                                                                    Phone:                                                            

(Signature of Applicant)                                                (Date)

COMMUNITY USE OF DISTRICT BUILDINGS/SITES/EQUIPMENT Indemnity & Liability Insurance Agreement                                                                                                  Code No. 905.EH2

The undersigned, hereafter referred to as “entity”, states that it will hold the Colo-NESCO School District, hereafter referred to as “school district”, harmless from any and all damages and claims that may arise by reason of any negligence on the part of the entity in the use of any facilities or equipment owned by the school district.  In case any action is brought therefore against the school district or any of its officers, employees or agents, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys’ fees to the entity.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims or damages for personal injury, including accidental death and from claims for property damages which may arise from the entity’s use of the school district’s facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.

The entity will furnish the school district with a certificate of insurance acceptable to the school district’s insurance carrier before the contract is issued.

Dated at                                    , Iowa, this                    day of              , 20             .

(Entity)

By                                                                      By                                                                 

                                                                                    Superintendent

Title                                                                   By                                                                 

                                                                                    Secretary